109:5-1-03. Procedure for requesting and processing a search of the retained applicant fingerprint database

(A) The bureau of criminal identification and investigation shall maintain a retained fingerprint database as defined in section 109.5721 of the Revised Code including names, addresses, and fingerprints of individuals on whom the bureau has conducted a criminal record check for the purposes of determining eligibility for employment, licensure, approval for adoption or volunteer service.

(B) An entity that is required by statute to submit fingerprints and criminal record requests pursuant to division (E) of section 109.572 of the Revised Code may elect to participate in the continuous record monitoring service. When the superintendent receives records under section 109.57 of the Revised Code that indicate an individual in the retained applicant fingerprint database has been arrested or convicted of a crime, the superintendent shall promptly notify the employer either electronically or via mail that additional arrest or conviction information is available.

(C) The employer may contact the bureau of criminal identification and investigation for detailed information regarding this notification.

(D) The superintendent of the bureau of criminal identification and investigation shall charge an initial fee of five dollars for each individual entered into the retained applicant fingerprint database and an annual fee of five dollars thereafter. The payment must be in the form of a business check, money order, or electronic payment made payable to the "Treasurer of State of Ohio."

(E) The information the superintendent of the bureau of criminal identification and investigation provides to participating entities pursuant to section 109.5721 of the Revised Code and or this rule, may only be used for purposes authorized by law.

Five Year Review (FYR) Dates: 1/8/2018 and 01/08/2023
Promulgated Under: 119.03
Statutory Authority: 109.5721
Rule Amplifies: 109.5721
Prior Effective Dates: 01/01/2008

Prior History: (R.C. 119.032 review dates: 12/31/2012 and 12/31/2017
Promulgated Under: 119.03
Statutory Authority: 109.5721
Rule Amplifies: 109.5721
Prior Effective Dates: 01/01/2008)