3301-18-01. Calculating student attendance rate to meet minimum performance standards

(A) "Student attendance rate" means the ratio of the number of enrolled students actually in attendance during the course of a school year to the number of enrolled students that school year.

(B) Enrolled student is defined as per division (C) of section 3317.03 of the Revised Code.

(C) "Instructional services" means alternative experiences or activities which are provided in accordance with board policy or an individualized education program

(IEP) to meet the unique needs of the student. In designing such services, modifications may be made to provisions relating to instructional time, teaching credentials, and courses of study. For students with disabilities, such modifications must be made through the IEP team.

(D) The student attendance rate will be calculated by multiplying the sum of the total aggregate days of attendance times one hundred and then dividing that product by the sum of the total aggregate days of membership plus the total aggregate days of unexcused absences.

(E) The total aggregate days of membership is the sum of the the total aggregate days of attendance plus the total aggregate days of excused absence.

(F) Total aggregate days (of membership, attendance, excused absence, and unexcused absence) are the sum of the days for the school district for all students in grades kindergarten through twelfth grade, including those students who the district is instructing and students who are residents of the district and are attending an educational service center, joint vocational school district (JVSD) or a post secondary institution.

(G) Attendance days for a student are defined as the actual number of days the student was in attendance in the district for the entire year.

(1) Attendance days shall include in-school suspensions, school sponsored field trips and the number of days a student received instructional services from the school district while expelled or while serving an out-of-school suspension.

(2) Pupils absent due to personal illness, legal excuse, religious holiday, illness in the home, truancy, or any other reason should not be counted as in attendance.

(3) No pupils shall be counted as in attendance prior to the actual date of entry in the school. Any pupil permanently withdrawn from school shall not be counted in attendance after the date of such withdrawal.

(4) To have a day counted as an attendance day, a student must be enrolled and be in attendance during the year or be on expulsion or suspension status and receiving instructional services from the school district.

(5) The daily attendance for a student who is attending school less than full-time may not exceed that portion of the day in which he is scheduled to attend. Fractional days (to two decimal places) are permitted. This would include students receiving instructional services for less than full-time while expelled or during an out-of-school suspension.

(H) Excused absence days for a student are defined as the number of days the student was absent for excused reasons in the district for the entire year.

(1) An excuse for absence from school may be approved in accordance with one or more of the conditions specified in paragraph (B)(2) of rule 3301-69-02 of the Administrative Code.

(2) No pupils shall be counted as absent prior to the actual date of entry in the school.

(3) To have a day counted as an excused absence, a student must be enrolled and have been in attendance during the year.

(4) Any pupil permanently withdrawn from school shall not be counted as absent after the date of such withdrawal.

(5) The daily excused absence for a student who is attending school less than full-time may not exceed that portion of the day in which he is scheduled to attend. Fractional days (to two decimal places) are permitted.

(I) Unexcused absence days for a student are defined as the number of days the student was absent in the district for the entire year for any reasons not listed as excused in rule 3301-69-02 of the Administrative Code, including truancy.

(1) Absences due to out-of-school suspensions are considered an unexcused absence if the district is not providing instructional services.

(2) No pupils shall be counted as absent prior to the actual date of entry in the school.

(3) To have a day counted as an unexcused absence, a student must be enrolled and have been in attendance during the year.

(4) Any pupil permanently withdrawn from school shall not be counted as absent after the date of such withdrawal.

(5) The daily unexcused absence for a student who is attending school less than full-time may not exceed that portion of the day in which he is scheduled to attend. Fractional days (to two decimal places) are permitted. This would include students not receiving instructional services for less than full-time during an out-of-school suspension.

(J) Students who are expelled and not receiving instructional services are to be withdrawn from the district during the term of the expulsion.

R.C. 119.032 review dates: 06/13/2014 and 06/13/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3302.02
Rule Amplifies: 3302.02
Prior Effective Dates: 9/5/98, 5/23/2009

Prior History: (R.C. 119.032 review dates: 06/13/2014 and 06/13/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3302.02
Rule Amplifies: 3302.02
Prior Effective Dates: 9/5/98, 5/23/2009)