 |
Ohio Administrative Code (Last Updated: January 12, 2021) |
 |
3337 Ohio University Policy Manual |
|
Chapter3337-2. Policies for Admission, General Academic, Graduate and Undergraduate Studies |
3337-2-01. Ohio university admission policies
-
(A) Undergraduate admission. A special publication for prospective students, a bulletin describing the university, its available programs, its admission procedures and regulations and its history, can be procured by writing to the "Office of Admissions, Chubb Hall, Ohio University, Athens, Ohio 45701". Applications for admission to study at the freshman, sophomore, junior, or senior level may be obtained from the office of admissions. Application materials and additional information about graduate study are available upon request to the graduate college.
(1) When to apply. A person may apply for admission to undergraduate study at any time following the junior year in high school. New students are admitted to the fall quarter, which opens the second week in September; the winter quarter, which opens the first week in January; the spring quarter, which opens the fourth week in March; or the summer session, with terms which open the third week of June and the fourth week of July. April is the application deadline for the fall quarter. Applications for other terms are accepted up to a month before classes begin.
(2) Interviews. A personal interview is not required for admission to Ohio university. However, prospective students and their parents are encouraged to visit the campus and discuss plans with an admissions counselor. The office of admissions is open for appointments from eight a.m. to five p.m., Monday through Friday, and from nine a.m. to noon on Saturdays. Tours of the campus are available seven days per week. The office of admissions can also arrange on-campus overnight accommodations and dining for prospective students, in addition to appointments with specific departments of the student's interest. Appointments may be made by writing or telephoning the office of admissions (614-594-5174). The office of admissions sponsors eight weekend programs for prospective students. Full details and reservation forms are available from the office of admissions.
(3) Application procedures. The applicant's level of formal education and place of residence determine the procedures he or she follows in applying for admission to the university. The high school equivalency certificate may be substituted for the high school diploma.
(4) Freshman applicant. A person who has or soon will have a secondary school diploma and has not been enrolled for twelve or more credit hours of coursework in a post-secondary institution, applies as a freshman applicant. A freshman applicant files an admissions application, plus a twenty-five-dollar nonrefundable fee; transcript of all previous high school course-work and grades, including rank in class; and required test results. All freshmen applicants are requested to submit the results of the "American College Resting Program" (ACT) or the "Scholastic Apptitude Test" of the College entrance examination board" (SAT) The office of admissions does not specify which test must be taken, but prefers the ACT . The university recommends the fall test dates, although any are acceptable. The high school guidance office has information concerning registration for the exams. Once the necessary information is filed, the applicant receives written notification of the admission decision. If admission is granted, the student receives a residence hall contract and agreement form. Students are urged to submit the required fifty-dollar residence hall deposit and agreement form prior to June to hold a place for the fall quarter. Once the housing deposit and contract have been returned, final approval for registration is granted. The student's credentials are then forwarded to the college of his or her choice. The student and his or her parents will then receive an invitation and details about the pre-college orientation-registration program for entering students.
(5) Early admissions. The university does admit limited number of students each year who have completed the junior year of high school. Such students are expected to display the necessary intellectual capacity and social maturity to be successful in college. The student is expected to make arrangements to secure the high school diploma by the beginning of the sophomore year of college study or secure the high school equivalency certificate by taking the "General Education Development Test."
(6) Transfer applicant. A person who has been or is registered for twelve or more hours of coursework at a post-secondary institution of education applies as a transfer applicant. A transfer applicant files; (a) an application for accompanied by a twenty-five-dollar nonrefundable. fee and; (b) a transcript from each of the post-secondary institutions in which he or she has been registered. Space is available in university residence halls for transfer students and housing contracts will be mailed by the housing office shortly after admission has been granted. A student who is applying for transfer to the college of fine arts is required to submit a protfolio or audition. Students should make their own arrangements for this by contacting the appropriate school in the college of fine arts.
(7) Applicant from another country. A citizen of another country applies to the director of admissions if interested in undergraduate study; to the dean of the graduate college if interested in graduate study. The applicant files; (a) an admissions application; (b) complete official transcripts and pertinent certificates for all secondary and post-secondary work; (c) if his or her native language is not English, results of the "Test of English as a Foreign Language"; and (d) such evidence as may be required by the university concerning the applicant's ability to meet the financial obligations of a student in the United States. Payment of the twenty-five dollar nonrefundable application fee may be deferred until registration time. An official translation must accompany transcripts and certificates which are not in English. Once admission is granted, the student receives a residence hall contract and an 1-20 form to be used in securing a student visa. The housing contract is to be completed and returned to the university prior to arrival on campus.
(8) Special student. If an applicant wishes to carry a limited number of courses at the university but is not interested at this time in a degree program, he or she may apply for admission as a special student. Such person may be approved for registration upon completion of a special student application and filing of a statement of good standing or an official transcript from the school(s) previously attended. The statement or transcript must include a report of the applicants grade point average on all coursework attempted. The university currently charges a ten dollar nonrefundable application fee for special students.
(9) Reenrolling applicant. If a person has previously attended as an undergraduate student but is not currently enrolled at Ohio university as a full-time or part-time student on the Athens an or regional campuses and wishes to return as an undergraduate student, he or she applies as a reenrolling applicant. Any student who has been dropped from the university or whose records have a hold on them must have this cleared through the appropriate office before reenrollment can be processed. A reenrolling applicant files with the office of admissions;
(a) an application form for reenrollment and
(b) a transcript from each post-secondary institution in which he or she has been registered since last enrolled at Ohio university. Space is available in university residence halls for reenrolling students and contracts will be mailed by the housing office shortly after admission has been granted.
(10) Courses for high school students. Ohio university offers college courses for students still enrolled in high school. Under the program a high school student may enroll in university courses during the academic year concurrently with high school enrollment or during the summer sessions. To be admitted to this program, the high school student must have the approval of the high school principal or guidance counselor for any study during the regular academic year. Further information about the program may be obtained from the office of admissions.
(11) Deferred admission. Students once admitted may request that their admission to the university be transferred to any future term. Students, both freshmen and transfer, ^re guaranteed a place for the future term and are free to pursue a period of work, service, or travel before formally coming to campus for study. During this period, students are assured that their future enrollment at the university is secure.
(12) Admission requirements. A particular pattern of high school subjects is not required for admission to undergraduate study at Ohio university. However, the following distribution of subject matter prepares a student for the pursuit of any cirriculum at the university; three years of English, two years of foreign language, two years of social science, two years of laboratory science, one year of algebra, and one year of plane geometry.
(a) Freshman applicant. Every resident of Ohio who is a high school graduate or holds the high school equivalency certificate is ineligible for admission to Ohio university. Candidates for admission who are not residents of Ohio are encouraged to make application for admission. Out-of-state applicants can expect favorable action on their admission if they rank in the upper half of their graduating class and if they present an ACT composite score of twenty or higher, or SAT scores that total nine hundred or higher.
(b) Transfer applicant. A student wishing to transfer from a regionally accredited college or university is required to have a cumulative grade-point average of 2.0 (on a scale where "A" is 4, "B" is 3, "C" is 2, and so forth) on all work attempted. A student wishing to transfer from an institution which does not have regional accreditation may be required to have a grade-point average substantially above a 2.0. In addition to the average, students wishing to enter the college of fine arts must meet the audition or portfolio requirement. Students wishing to enter the school of nursing have special requirements.
(c) Transfer credit evaluation and recording of transfer credit. All credit earned at a regionally accredited college or university with a grade of "C" or higher is accepted as transfer credit and can be used to satisfy degree requirements in the same manner as credit earned at Ohio university. All grades for transfer credit are converted to a "C" or grade symbol on the student's permanent academic record, but no quality point are recorded. Transfer students, therefore, enter Ohio university with no grade-point average on the Ohio university academic records. Normally a "D" grade is not transferable. However, if a "D" grade has been earned in a course which was a specific prerequisite (as stated in the academic catalog of the prior school) to a course in which the student earned a grade of "C" or better then a course in which the "D" was received will be accepted for credit earned and the "T" grade symbol will be recorded. Students meeting credit under this stipulation must contact the office of admissions, Chubb hall, to receive credit for this coursework. A student who has attended an institution which does not have regional accreditation may be required to have a grade-point average substantially above a 2.0 average and may have only part or in some cases none of his or her previously, earned credit accepted. Any credit earned at such an institution is only accepted provisionally, to be validated by the student's performance in Ohio university. The office of admissions will send a tentative transfer credit evaluation report shortly after the student has been granted admission to the university.
(d) Evaluation of technical college credits. A student who has completed an associate degree from a regents-approved Ohio college will have accepted for transfer credit all the general education coursework for which the degree was awarded if completed with a grade of "C" or better. These credits will be accepted by all colleges of Ohio university toward meeting the minimum total credits required for a baccalaureate degree. The applicability of these transferred credits toward meeting the requirements of the program the prospective student wishes to enter can be determined in advance on request to the office of admissions. Requests should specify in which program the student is interested, and should be accompanied by a transcript of record. In addition to policy described above, Ohio university has worked out certain credit evaluations with Ohio community and technical colleges which allow the technical college graduate to earn a bachelor's degree in approximately two years provided he or she continues in the corresponding academic area at the university.
(e) Armed forces credit. Some courses provided by the armed forces are the equivalent of college courses and transfer credit may be obtained by presenting certificates or a diploma describing the training received. A guide published by the "American Council on Education" is used to determine what credit might be granted. Blanket credit is not granted for military service.
(f) Advanced placement and proficiency examination credit. Any entering student who has taken an examination provided by the advance placement program of the college entrance examination board may, by achieving an appropriate score (generally three or higher), receive Ohio university credit and placement. Ohio university also participates in the college level examination program sponsored by the college entrance examination board. Subject to approval by the appropriate department in each case, the university will allow credit for satisfactory performance on the CLEP subject-matter examinations, provided that the examinations are taken prior to formal enrollment at Ohio university. The university does not award any credit for scores achieved on the CLEP general examinations.
(g) Entrance medical requirements. Required of each new student is a tuberculosis skin test administered by the university health service at the time of initial registration to the university. All positive reactors must receive chest x-rays by the health service annually while at the university. A major medical insurance plan, designed to supplement the care provided' by the university's health center, is mandatory for each full-time student, unless he or she submits evidence of comparable coverage under a private plan.
(B) Graduate admission applications.
(1) The prospective student submits to the graduate college the application forms, a ten dollar nonrefundable application fee, two official transcripts from each post-secondary school attended, official test scores as required by the department, and any other pertinent information in support of the application. Letters of recommendation are sent directly to the graduate committee of the department to which application is made. Copies of the above materials are forwarded by the graduate college to the department of the student's choice, and the departmental graduate committee recommends admission or denial to the graduate college. The graduate college consideres the departmental recommendation and informs the student by letter that admission is being granted (with any relevant conditions) or that admission is being denied. Approval for admission to graduate study will be based on possession of a bachelor's degree from an accredited college or university and such factors as the following: undergraduate scholastic point-hour ratio (both overall and in the proposed graduate major), selection of courses, pattern of grades, recommendations, test scores, work experience, and other matters which are relevant. Each department will give appropriate weight to the factors pertinent to its academic field. A student with a bachelor's degree from an unaccredited institution usually will be required to supplement the undergraduate record with a satisfactory score on an acceptable standard college ability test. Supporting evidence of the student's " ability in the form of the "Graduate Record Examination", "Graduate Management Admission Test, Miller Analogies Test", or other college ability tests may be required. The student should consult with the specific department about necessary test requirements. Applications for admission, together with the ten-dollar application fee (a check or money order) payable to Ohio university, and supporting credentials, including official transcripts of all academic work, should be received at least three weeks before registration for the quarter or summer term in which the student wishes to begin graduate study. Some departments have earlier deadlines for admittance and financial support. All documents received by the university in connection with applications for admission become the property of Ohio university. Under no circumstances will they be returned to the applicant or forwarded to any agency or other college or university. Documents of students who are admitted to the graduate college but who fail to enroll for the quarter for which they are admitted are destroyed. Materials will be held, however for a maximum of one year of the student notifies the graduate college in writing of a postponement of enrollment. : Any student who has earned a master's degree in education at Ohio university and who plans to take additional work in education must reapply through the graduate college office for admission.
(2) Categories of admission. Ohio university has three categories of graduate admission: degree, nondegree and transient.
(a) Degree.
(i) Those students approved by the major department and the dean of the graduate college for unqualified admission to a graduate degree program are given unconditional admission.
(ii) Those students who have some, deficiency in entrance requirements may be approved by the department and the dean of the graduate college for conditional admission. Students in this category may achieve unconditional admission after the satisfactory completion of a prescribed program to remove any academic deficiencies. The departmental graduate committee will specify whether undergraduate courses which are required of a graduate student as further preparation for admission will be taken for audit or credit. Grades earned in such courses may be used by the graduate committee in evaluating the student's capability for graduate work. Undergraduate or audited courses will not satisfy graduate degree requirements.
(b) Nondegree.
(i) A student who wishes to take graduate courses, with no intention of working toward a graduate degree at Ohio university, must apply for admission to the graduate college in the regular manner but as a non-degree student. Approval for such admission does not constitute admission to the graduate college to a degree program, and the credit earned cannot normally be applied toward a graduate degree at Ohio university. In exceptional cases the appropriate academic departments will determine which courses, if any, taken while in a nondegree status may be applied subsequently toward degree requirements.
(ii) No more than eighteen hours of academic work may be taken by a nondegree student.
(c) Transient.
A graduate student currently working toward a graduate degree at another university may earn graduate credit at Ohio university to be transferred to the other university. The student may be admitted to a transient status by submitting an application and presenting an official statement of good standing from the dean of the graduate school in which he or she is enrolled. Such a student must request permission each quarter to register at Ohio university as a transient student. Any admission to the graduate college must be regarded as provisional until the student has provided a final, official transcript from his or her undergraduate institution showing receipt of the bachelor's degree.
(d) Senior for graduate credit, An Ohio university student who has not yet completed all requirements for the bachelor's degree may be eligible for graduate study as a senior. The student must have an overall grade-point average of at least 2.5, must be within nine credits of completing the total number of credits required for the bachelor's degree and must otherwise meet requirements for admission to the graduate college. The student may take graduate courses carrying graduate credit after securing the written recommendation of the dean of his or her undergraduate college and the graduate committee in his or her major department and has the approval of the dean of the graduate college. The student admitted as a senior for graduate credit pays undergraduate fees and is not eligible for graduate associateship or scholarship support. Application for this privilege must be made in advance of registration through* the graduate college office. This privilege may also be extended to a well-qualified senior at another university who has nine or fewer credits to complete for the bachelor's degree.
(e) Early admission to the graduate college. A superior undergraduate student may seek early admission to the graduate college. The student must have an overall grade point average of at least 3.5 and must have completed all undergraduate requirements except the total credit requirement by the time of entry into the graduate college. After securing the written recommendation of the student's department, the departmental graduate committee, the dean of his or her undergraduate college, and the approval of the dean of the graduate college, the student may be admitted into a graduate degree program and may enroll in graduate courses for graduate credit. These courses can be used to satisfy both undergraduate and graduate degree requirements. Application for this privilege must be made in advance of registration through the graduate college office.
(3) Application and admission for international students.
(a) To be eligible for consideration for admission, an international student must have attained high scholastic distinction.
(b) In addition to the application forms, a ten dollar nonrefundable application fee, official transcripts from each post-secondary school attended, official test scores as required by the department, and any other pertinent information in support of the application, all prospective students who's native language is not English, must submit evidence of proficiency in the English language. Applicants must send results of the "Test of English as a Foreign Language" (TOEFL) to the graduate college. Any student who Submits a TOEFL score below 550 and who is admissible to the graduate college on all other criteria is required to enroll in the Ohio program of intensive English. Until such time that the student demonstrates English proficiency, the student may not enroll in graduate-level courses.
In addition, all newly admitted international students will be tested for English proficiency by the Ohio program of intensive english upon arrival at Ohio university. If the results of this test are inadequate, the students will be required to enroll in the Ohio program of intensive english. In either case, required enrollment in the Ohio program of. intensive English may delay enrollment in a graduate degree program by as much as one to three quarters.
(c) International applicants must submit evidence of financial responsibility of at least six thousand one hundred fifteen dollars, the minimum amount needed for tuition, books, housing, and food for each academic year of four quarters (twelve months) of study. Students must have additional funds of their own for travel to and from Ohio university and for any travel within the United States. Award of an Ohio university scholarship, fellowship, or associateship may be made to an international student in his or her second year of graduate study. In the unusual event that a newly admitted international student receives financial assistance from Ohio university, that financial assistance will be cancelled for the entire year should the newly admitted student not demonstrate english proficiency after being tested by the Ohio program of intensive english upon arrival at Ohio university. However, 'should such a student subsequently demonstrate English proficiency, financial assistance may be provided.