3337-2-05. Ohio university graduate study general policies

(A) Registration. Details concerning the registration procedure are given in the schedule of classes which may be obtained at the office of registration before each registration and by specific instructions to graduate students released by the graduate college. A former graduate student who wishes to reenroll after an absence of one quarter (except summer) must request a reenrollment from one month in advance of the quarter in which he or she intends to register. A graduate student who has attended a regional campus who desires to enroll at the Athens campus, or vice versa, must fill out a relocation from one month in advance of registration. These forms are available from administrative offices at each of the campuses. A student must be registered at the graduate level in any quarter in which he or she is using the facilities of the university or in which a faculty member is giving some service, such as an examination, grading a paper, reading a thesis, or dissertation, giving advice on a thesis or dissertation, etc. A graduate student must also be registered in the quarter in which he or she graduates. A master's student must register for at least one graduate credit; a doctoral student for at least two graduate credits. This registration must be completed during the registration period indicated in the university calendar. Any exception must be approved by the graduate college office.

(B) Change orders. A student who finds it necessary to add a course, withdraw from a course, or correct his or her registration requests a change order in the office of the graduate college. The order does not go into effect until it has been approved by the dean of the graduate college and submitted to the office of registration. Change orders will not be accepted by the graduate college after the Friday preceding the last week of classes for any quarter.

(C) Auditing. Courses that a student wishes to audit must be marked audit on registration forms. The fee for auditing is the same as for credit. Changes from audit to credit or from credit to audit are made by change order during the period when changes are permitted. With the permission of the instructor, a full-time student has the privilege of visiting classes in which he or she is not registered. A student registering for audit is expected to attend classes consistent with the instructor's attendance policy. Failure to do so will result in removal of the audit from the student's record. If this action results in a change of fees, the official university policy on refund of registration fees will be applied.

(D) Withdrawal from the university. Application for withdrawal is made on a withdrawal form obtained from the graduate college office. When the request for withdrawal has been approved by the dean of the graduate college, the order is referred to the office of student records which grants an official withdrawal after it has been determined that all obligations to the university have been met. A refund of registration fees is made according to regulations. A student who withdraws after the fourteenth day of any quarter will establish a WP"/WF" grade in each course. A student who fails to complete the work of a course and does not complete an authorized withdrawal shall have an "F" reported for that course.

(E) Change of address. Forms for reporting a change of home or Athens address are available in the graduate college or in the office of student records. A student is responsible for any university office communication sent to the last address reported.

(F) Change in program requirements. A candidate for a degree must either;

(1) meet the requirements set forth in the graduate bulletin at the time of the student's initial registration in the graduate college; or

(2) should the student elect to follow requirements of a later bulletin, meet those later requirements in their entirety. In the event of program changes, departments will be expected to make appropriate adjustments to allow the student to fulfill the requirements of the initial program of, study. This paragraph does not apply to students in the college of osteopathic medicine.

(G) Graduate student responsibility. The student must assume responsibility for knowing graduate college and departmental regulations and for complying with all applicable procedures. In no case will a requirement be waived or an exception granted because a student pleads ignorance of the requirement or asserts that his or her advisor or other authority did not inform the student of the requirement. While the personnel of the graduate college and the student's advisor will endeavor to aid in every way possible, the responsibility for meeting requirements stated in this catalog rests with the student.

(H) Graduation and annual commencement excercise. The student must apply for graduation through the office of student records and pay the graduation fee by the date indicated in the university calendar. If the student fails to meet graduation requirements in that quarter, he or she must reapply for graduation and" pay the graduation reapplication fee by the date indicated in the university calendar for the quarter in which graduation requirements will be met. All work to be applied toward meeting degree requirements must be submittted no later than the last day of classes of the quarter in which the student expects to graduate. Additional deadlines to be met by students writing theses or dissertations are available in the graduate college office. Degrees are granted in the close of each quarter. The diploma is mailed as soon as it can be ascertained that the student has completed all requirements. The annual commencement is held at the close of the spring quarter in June. Master's degree candidates for spring and summer quarter graduation and recipients of master's degrees in the preceding fall and winter quarters are invited to attend the exercises, PhD graduates spring quarter and recipients of the doctoral degree the preceding summer, fall, and winter quarters are invited to attend the exercises. Academic costumes with the appropriate hoods are worn by candidates at the commencement exercises. Candidates will make their own arrangements for rental of the appropriate academic costumes through the campus agency provided for this service. The doctoral hood is bestowed by the university upon doctoral students who attend the annual graduation exercises in June and need not be rented.

Effective: 3/14/2015
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 3/16/1978