3344-61-03. Annual performance evaluations

(A) General. For full- and part-time employees the unit administrator will use written performance evaluation as the basis for personnel decisions such as merit increase in salary or re-appointment. The performance of assigned duties shall be reviewed and signed each year by the staff member's immediate supervisor and the administrator to whom the supervisor reports.

The department of human resources development and labor relations is responsible for the development approval and provision of guidelines and forms as well as training for the evaluation process. Detailed guidelines regarding the performance appraisal process can be found by referencing the Cleveland state university performance management system supervisor's guide. The evaluation should result in a statement applicable to continuation. Written performance evaluations should be based on the written job description and should:

(1) Document job performance during the evaluation period;

(2) Recognize relevant achievements, strengths and capabilities;

(3) Identify weaknesses that should be addressed during the next evaluation period;

(4) Articulate the types of contributions that will lead to greater professional growth, recognition and rewards;

(5) Specify future objectives and expectations; and,

(6) Include optional employee comments.

(B) Responsibilities.

(1) Annual review. The annual performance review will be completed prior to March first for the previous year (January first December- thirty-first. Special provisions will be made for professional staff members who have been employed for less than one year at the time of annual review. Evaluators are responsible for monitoring performance throughout the year, especially for new employees.

(2) Implementation. The unit administrator is responsible for implementing the annual performance review process in conjunction with the guidelines and policies established in the Cleveland state university performance management system supervisor's guide and for maintaining proper files.

(C) Appeal of performance evaluation statements. A professional staff member who disagrees with the outcome of the performance evaluation may appeal, in writing, to the next administrative level above the primary evaluator. The appeal must be made within fifteen working days after receipt of the written evaluation, and the administrator who receives the appeal must complete the review. The professional staff member may request, in writing, a meeting with the administrator who will complete the review within fifteen working days after the appeal is received. The Professional Staff employee may ask that documentation from the appeal become part of the permanent record of the performance evaluation.

(D) Job classifications and salary adjustments. Job classifications and salary adjustments are administered in accordance with the Cleveland state university staff compensation program manual, a copy of which may be obtained from the department of human resources development and labor relations or may be viewed at www.csuohio.edu/HRD.

(E) Placement on administrative leave. A professional staff employee may be placed on administrative leave with pay pending a hearing when the president of the university, or designee determines that the continued presence of the employee on the campus constitutes a substantial interference with the orderly functioning of the university or of an area, unit, department or college of the university.

(F) Progressive corrective action. The purpose of progressive corrective action is to impress upon the employee the need to improve behavior or performance, when necessary. Progressive corrective action is not required but, to the extent practicable and appropriate, it is encouraged. Progressive corrective action may include oral and written warnings or letters of reprimand. Nothing herein shall limit the right of the university to bypass progressive corrective action and immediately suspend or dismiss a professional staff member for any offense that, in the university's sole discretion, is of such a serious nature that use of progressive corrective action is not appropriate or warranted.

Replaces: 3344-61-06, part of 3344-61-03, part of 3344-61-07

Replaces: 3344-61-06, part of 3344-61-03, part of 3344-61-07

Effective: 8/8/2005
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3344
Prior Effective Dates: 11/4/77, 7/23/96
Effective: 8/8/2005
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3344
Prior Effective Dates: 11/4/77, 7/23/96.