3356-1-02.9. Public notice of meetings

(A) Public notice of all board meetings shall meet or exceed that required by Ohio law.

(B) Any person or news medium may ascertain the time and place of all regularly scheduled board meetings and the time, place, and purpose of all special board meetings by:

(1) Written request mailed or delivered to the office of the president; or

(2) Inquiry by telephone or in person at the office of the president during normal business hours.

(C) Any news media representative may obtain notice of the time, place, and purpose of all special meetings of the board by requesting in writing that such notices be provided and by paying an annual fee of fifteen dollars to compensate the university for the special services required of it in providing such notice. Such notices will be furnished to one named representative of any particular publication or radio or television station. All requests for such notification shall be addressed to the secretary of the board of trustees of Youngstown state university. Each such request shall provide the name of the individual media representative to be contacted, his or her mailing address, his or her telephone facsimile number (if available), and not to exceed two telephone numbers at which such representative may be reached.

(1) The secretary shall maintain a list of all news media representatives who have requested notice of special meetings pursuant to this paragraph and who have paid the service charge described above (paragraph (C) of this rule). In the event of a special meeting (which is not of an emergency nature), the secretary shall notify each media representative on said list of such meeting by doing at least one of the following:

(a) Mailing written notice to the representative at his or her given mailing address, which written notice must be deposited in United States first class mail no later than three calendar days prior to the day of the special meeting;

(b) Calling the representative by telephone no later than twenty-four hours prior to the special meeting. Such telephone notice shall be deemed complete if a message has been left for the representative at either of his or her given telephone numbers or if, after reasonable effort, the secretary has been unable to provide such telephone notice;

(c) Sending notice addressed to the representative via telephone facsimile to the facsimile number provided by the representative;

(d) Informing such representative personally no later than twenty-four hours prior to the special meeting.

(2) In the event of an emergency requiring immediate official action, the individual or individuals calling the meeting shall direct the secretary to notify immediately those news media representatives appearing on the list described in this rule of the time, place, and purpose of the meeting.

(3) In furnishing the notices required by this rule, the secretary may rely upon the assistance provided by the president (or the president's designee), and any such notice shall be deemed complete if given in the manner provided in this rule.

(4) The secretary shall maintain a list of the names, addresses, telephone numbers, telephone facsimile numbers, and business affiliation, if given, of all persons who have provided written requests of all regular and special board meetings and of all news media representatives who have qualified for notices of special and emergency meetings.

Replaces: 3356:1-2-10

Effective: 6/16/2003
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: Prior to 11/4/77, 10/10/97