3356-5-10. Alcoholic beverages on campus

(A) Policy statement. The president or designee shall be responsible for the development, implementation, and enforcement of procedures pertaining to the control, sale, consumption, and use of alcoholic beverages at the university and at off-campus events sponsored by the university.

(B) Alcohol service at university events

(1) The university may permit the sale and/or consumption of beer, liquor and/or wine at events that are sponsored by recognized university entities, including, but not limited to, divisions, colleges, departments, administrative units, and educational/professional and student organizations and groups and by non-university groups appropriate to the university's mission.

(2) On-campus advertising, promotion, or marketing of alcoholic beverages is prohibited except as authorized by the president or his/her designee.

(3) Annually, the university's food service vendor will purchase an alcoholic beverage permit from the Ohio division of liquor control. The area covered by the permit is the campus core, defined as south of the Madison avenue expressway, north of Lincoln avenue, west of Wick avenue, and east of Fifth avenue, with the exception of the loges in Stambaugh stadium.

(4) If the event is within the area covered by the permit, all alcohol served must be purchased by the sponsoring organization from the university's food service vendor.

(5) If the event is held on university property outside the permit premise:

(a) Liquor, beer, and/or wine must be delivered in bulk to the university's food service vendor prior to the event. Exceptions to the requirement must be obtained in writing prior to the event from the office of events management.

(b) Alcoholic beverages cannot be sold and the cost of the alcoholic beverages may not be included in the cost of the event ticket or in any meal costs unless the sponsor obtains a temporary permit.

(c) The sponsoring group must employ a bartender and purchase setups through the university's food service vendor. Exceptions to this requirement must be obtained in writing from the office of events management.

(C) General parameters. The following applies to all university events in which alcoholic beverages are served.

(1) The service of alcoholic beverage on property owned or controlled by the university will be in compliance with applicable state and local laws and university policies and procedures.

(2) Any organization or group that sponsors an event in which alcoholic beverages are served on campus is responsible for compliance with all laws, policies, procedures, and regulations, and for administering and supervising the event.

(3) All on-campus events at which alcoholic beverages are served are subject to university oversight. Violations of state/local laws or university policy/rules will be grounds to cancel the event and may result in additional sanctions.

(4) Non-alcoholic beverages and a variety of foods must be available in quantities sufficient for all guests whenever alcoholic beverages are served. Such beverages and food must be visible and available and not contingent on the purchase of alcohol.

(5) Alcoholic beverages may not be brought into an event by an individual or group when alcoholic beverages are being served, except for private use in the Stambaugh stadium loge.

(6) Intoxicated individuals shall not be served, nor may they possess or consume alcoholic beverages at any on-campus event.

(7) Alcoholic beverages may not be served to anyone unable to provide proof of being twenty-one years of age or older.

(8) Under no circumstances may any alcoholic beverages be permitted to leave the approved area of the event.

(9) Gambling and gambling devices are not permitted at any on-campus event where alcoholic beverages are served.

(10) Alcoholic beverages may not be purchased with state funds.

(11) University police must be present at all times during an event in which alcohol is served.

(12) Events at which alcoholic beverages are available may not exceed six hours in length. Sale or service of alcoholic beverages must be discontinued at least one hour prior to the conclusion of any event that is scheduled to last four or more hours.

(13) Activities promoting the sale or use of alcoholic beverages shall not be associated with university-sponsored events or programs.

(14) Events where alcoholic beverages are used, served, or sold shall not be sponsored in any manner by any manufacturer, distributor, or retailer of alcoholic beverages. This prohibition does not include acknowledgment of a donor to an event.

(15) Events at which alcoholic beverages are sold or served may not have the presence of these beverages or their consumption as an event theme. At no time during the event may any manner of consumption of these beverages be encouraged.

(16) A bartender, appropriately certified, must supervise the sale and/or dispensing of alcoholic beverages. Exceptions must be obtained in writing from the office of alumni relations and events management. All servers of alcoholic beverages must be at least twenty-one years of age. Bartenders and other servers may not consume alcoholic beverages at any time during the scheduled event and are not permitted to sell or dispense alcoholic beverages if intoxicated.

(17) The possession or use of alcoholic beverages in any of the university student residence houses is prohibited (rule 3356:08-01 of the Administrative Code). See also "University Housing - Resident Handbook," page 9.

(18) Activities promoting the sale or use of alcoholic beverages shall not be associated with university-sponsored events or programs.

(D) Procedures. The following procedures apply to all university events in which alcoholic beverages are served.

(1) All university groups or non-university groups wishing to sponsor an event on the campus involving the use of alcoholic beverages must prepare an appropriate application and submit it at least two weeks prior to the event to the office of alumni relations and events management or to Kilcawley center.

(2) If the planned event is scheduled for Kilcawley center, the completed application should be submitted for first review to the executive director of student services. If the event is scheduled elsewhere on the campus, the completed application should be submitted to the executive director of alumni relations and events management to determine the nature of the event, if those projected to attend satisfy appropriate age criteria, and the source of funds of payment of alcoholic beverages.

(3) If it is determined by the executive director of student services or the executive director of alumni relations and events management that the use of alcoholic beverages at the event is appropriate, the application will be forwarded to the vice president for finance and administration.

(4) Once a decision has been reached, the vice president of finance and administration will notify either the executive director of student services or the executive director of alumni relations and events management of the status of the application.

(5) The executive director of student services or the executive director of events management will notify the event sponsor of the decision. If the use of alcoholic beverages is approved for the event, notification is also forwarded to the Youngstown state university police and to other departments as needed.

(E) The following additional procedures apply to those university events outside the area covered by a permit obtained from the Ohio division of liquor control.

(1) All university groups or non-university groups wishing to sponsor an event on the campus involving the sale of alcoholic beverages must complete an appropriate application and submit it at least thirty days prior to the event for the sale of beer and at least forty-five days for any other alcoholic beverages. Application forms are available in the office of alumni relations and events management.

(2) Final approval for the sale of alcoholic beverages at the event is contingent upon the sponsoring group having or obtaining an appropriate permit from the Ohio division of liquor control to sell such beverages. The sponsoring group is solely responsible for making application and obtaining this permit. This permit must be presented to the executive director of alumni relations and events management at least seven days prior to the event.

(3) In the event the permit is not obtained, the event may go forward, but the alcoholic beverages will not be served.

Replaces: 3356:1-15-14

Effective: 8/21/2010
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: Prior to 11/4/77, 2/15/82, 8/22/83, 1/31/00, 6/16/03, 7/10/10