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Ohio Administrative Code (Last Updated: January 12, 2021) |
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3357:3 Central Ohio Technical College |
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Chapter3357:3-1. Duties and Responsibilities |
3357:3-1-03. Meetings and committees of the board of trustees
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(A) Types and conduct of meetings:
The board of trustees may convene for specific types of meetings, all in accordance with the Ohio Sunshine Law:
(1) Regular meetings will be convened by the chairperson at a time and place established by the board of trustees during its annual organizational session held during the regular January meetings each year. During regular meetings, the baord of trustees may consider action on items duly presented before the board of trustees. During the regular meeting in January, the board of trustees will elect its officers and consider action of an organizational nature.
(2) Special meetings may be convened by the chairperson or by a majority vote of members of the board of trustees to consider action on specific items for which the meeting was called. A notice of the meeting, including a list of items to be considered, shall be conveyed to the members of the board of trustees at least three working days in advance of the meeting.
(3) Special emergency meetings may be convened by the chairperson or by a majority of the members of the board of trustees to consider action on specific items for which the meeting was called. Items to be considered must be of an emergency nature. A notice of the meeting, including a list of items to be considered, shall be conveyed to the members of the board of trustees as far in advance of the meeting as possible.
(4) Planning session outside regular or special meetings of the baord may be called by the chairperson of the board or the president of the college. No formal business of the baord shall be transacted during the planning sessions.
(B) A majority of the board of trustees shall constitute a quorum. Should a quorum not be present at any meeting, a roll call can be taken and a notation shall be made of those present and those absent. The meeting may then be adjourned by those members present. Except as herein otherwise specified, no matter may be acted upon except by a majority vote of the whole membership of the board of trustees. It is hereby specifically provided, however, that matters of an administrative nature may be acted upon by a vote of a majority of those present at a meeting when a quorum is in session.
(C) The board of trustees may hold an executive session only at a regular or special meeting, in accordance with section 121.22 of the Revised Code.
(D) Standing committee - the members and chairperson of each standing committe shall be appointed annually by the board of trustees. Committee(s) will be comprised of not less than three trustees. A majority of the committee-appointed voting members physically present shall constitute a quorum for the transaction of business. A committee chair will report on the committee's deliberations to the full board of trustees at a regular meeting. The president of the college and the appropriate staff as recommended by the president serve to support the work of the committee. The frequency of meetings is determined by the president and the committee chair. The standing committees include but are not limited to:
(1) Audit/finance committee - the primary responsibility of the audit and finance committee is to provide oversight of the college's financial practices, compliance policies, internal controls, financial management and standards of conduct.
(2) Board development committee - the primary responsibility of the board development committee is to nominate, conduct succession planning, oversee engagement of board members and other duties as assigned.
(E) Special or ad hoc committee - the chairperson of the board of trustees shall appoint special committees deemed necessary by the board. A special committee shall report recommendations to the board for appropriate action. A special committee shall be dissolved when its report is complete and accepted by the board of trustees.
(F) Liaison appointments - individual board members shall be appointed annually by the board of trustees to serve as a liaison for the following areas: the united faculty AFT/ OFT negotiation, accreditation and strategic planning council, the Ohio state newark advisory board, and the OACC governing board.