3358:14-1-07. Notice of meetings of the board of trustees

(A) Any person may ascertain the time and place of all regular meetings of the board of trustees and the time, place, and purpose of all special meetings of the board of trustees by:

(1) Writing to the following address: Northwest state community college, 22600 state route 34, Archbold, Ohio 43502, c/o president's office.

(2) Telephoning the executive administrative assistant in the president's office.

(3) Observing notices posted throughout the college.

(B) Any representative of the news media may obtain notice of all regular and special meetings of the board of trustees by requesting in writing that such notice be provided. Such notice will only be given, however, to one representative of any particular publication or radio or television stations. A request for such notification shall be addressed to: president's office, Northwest state community college, 22600 SR 34, Archbold, Ohio 43502.

(C) The president's office shall notify all media representatives on the list described in paragraph (B) of this rule of all regular meetings of the board of trustees by doing at least one of the following:

(1) Providing an annual schedule of regular meetings.

(2) Providing telephone notice, which must be made no later than twenty- four hours prior to the start of the meeting; such telephone notice shall be complete if a message has been left for the representative or if, after reasonable effort, the president's office has been unable to provide such telephone notice.

(3) Sending written notice, which must be mailed or emailed no later than three working days prior to the day of the meeting.

(4) Informing such representative personally no later than twenty-four hours prior to the start of the meeting.

(D) In the event of a special meeting of the board of trustees not of an emergency nature, the president's office shall notify all media representatives on the list described in paragraph (B) of this rule of such meeting by providing either the notice described in paragraph (C)(2) to (C)(4) of this rule, that described in paragraph (3) of this rule, or that described in paragraphs (C) to (E) of this rule.

(E) In the event of a special meeting of the board of trustees of an emergency nature, the president's office shall notify all media representatives on the list described in paragraph (B) of this rule of such meeting by doing at least one of the following:

(1) Notifying such representatives by telephone as far in advance of the meeting as possible; such telephone notice shall be complete if a message has been left for the representative or if, after reasonable effort, the president's office has been unable to provide such telephone notice.

(2) Informing such representatives personally as far in advance of the meeting as possible.

(F) In providing the notices required in paragraphs (C) to (E) of this rule, the president may rely on assistance provided by any member of the Northwest state community college; any such notice is complete if given by such a member in the manner provided in paragraphs (c) to (e) of this rule.

(G) The president's office shall maintain a list of all persons who have requested, in writing, notice of all meetings of the board of trustees of the Northwest state community college at which specific subject matters designated by such persons are scheduled to be discussed. Any person may have his/her name placed on such list. The president's office shall, no later than three working days prior to each meeting, send by e- mail, an agenda of the meeting to such persons. The board of trustees may establish a reasonable fee for this service.

(H) The president's office will prepare and distribute the agenda of regular meetings of the board of trustees three working days prior to the date of the meeting for proper posting(s) in various areas of the college.

Effective: 2/28/2020
Promulgated Under: 111.15
Statutory Authority: 3358
Rule Amplifies: 3358
Prior Effective Dates: 03/16/2015