3361:20-17-02. Collections: credit and collections policies for accounts receivable

(A) It shall be a general policy of the university of Cincinnati to ensure that all accounts receivable are maintained in a current status.

(B) The vice president for finance, in consultation with the appropriate vice presidents, shall have the authority to see that the necessary procedures are adopted to ensure that payments on account are made promptly and for the full amount due. Procedures to guarantee payment of such accounts shall include, but not be limited to: billings; collection letters; telephone contacts; use of collection agencies; referral to counsel for litigation; withholding transcripts, grades and diplomas; and denial of the ability to register for future terms.

(C) After all attempts at collection have failed and an account has been judged to be uncollectible, it shall be university policy to remove such accounts from active university records. Judgment regarding placing such accounts in a dormant status shall be the responsibility of the vice president for finance.

Effective: 7/26/2017
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 10/12/1978, 04/23/1991, 11/17/1995, 12/18/1997, 12/19/2000, 03/21/2005, 11/13/2006