3364-1-02. Meetings of the board

(A) Regular meetings.

Regular meetings of the board and the board's standing committees will be held according to a schedule provided before the first day of the beginning of the fiscal year, for the following twelve months.

(B) Special meetings of the board.

Special meetings of the board may be called by the chairperson or any three members of the board. Notice of special meetings must be given to each member of the board, and to all media outlets or other individuals who have requested notice, from the secretary of the board of trustees not less than twenty-four hours in advance, stating the time, place and purpose of the meeting.

(C) Emergency meetings of the board.

In the event of an emergency requiring immediate official action, the chairperson may call an emergency meeting. Notice of the emergency meeting shall be given immediately to all media outlets or other individuals who have requested notice of the time, place and purpose of emergency meetings from the secretary of the board of trustees.

(D) Business to be considered at meetings.

Matters may be placed on the agenda of the board by the chairperson, president or other officers or employees of the university at the president's discretion. Two of the board's members may cause any matter to be placed on the agenda. The secretary or designee will submit a written agenda before each regular meeting of the board, which indicates the time and place. Those items included on the agenda will be considered unless otherwise changed by the chairperson and ratified by a majority vote of those members present and voting. No other items may be presented unless approved by the chairperson and upon a majority vote of the members present.

Any matter coming to the board other than from the chairperson, from the board, or from the president of the university must be provided by written notice to the secretary of the board at least two weeks prior to the meeting at which the matter is to be considered by the board, or upon other written notice determined to be reasonable by the chairperson of the board. The written notice must contain the purpose of the matter and a summary of the topic to be addressed, or all other items requested by the secretary. The chairperson will decide the reasonable date, time, place and manner on which the matter is to be presented to the board or board committee. Such matters will be communicated to the president.

(E) Place of meetings.

The meetings are to be held in the places prescribed by the chairperson.

(F) Quorum and manner of acting.

A majority of the members of the board, when duly convened, constitutes a quorum to transact business, and a majority vote of those present is sufficient to adopt any motion or resolution, except that:

(1) The vote of a majority of all the then existing members of the board is required to:

(a) Amend, repeal or create a new bylaw of the board, or

(b) Make or ratify the making of any contract involving the expenditure of money not provided by the budget or involving the acquisition or disposal of real estate of the university, or

(c) Adopt or to revise the annual budget.

In the absence of a quorum, a majority of those present may adjourn the meeting from time to time until a quorum is had. Notice of any adjourned meeting need not be given.

Upon a motion for the board or any standing committee thereof to go into executive session, a roll call vote will be necessary. On all other matters, unless a roll call vote is requested by a trustee present at the meeting, a voice vote will be sufficient.

Effective: 10/6/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364
Prior Effective Dates: 7/24/2006, 8/1/2012