3701-19-38. General requirements for pediatric respite care program personnel

(A) Each pediatric respite care program shall utilize personnel that have appropriate training and qualifications for the services that they provide. Any staff member, including a volunteer, who functions in a professional capacity, shall meet the standards applicable to that profession, including but not limited to possessing current Ohio licensure, registration, or certification, if required by law, and practicing within the applicable scope of practice.

(B) The pediatric respite care program shall provide each staff member, including volunteer and contracted staff members, with a written job description delineating his or her responsibilities. The program shall ensure that the services provided by staff members, including volunteers and contracted staff, are provided:

(1) In accordance with the patients' plans of care;

(2) In accordance with the policies and procedures developed by the interdisciplinary team;

(3) In accordance with current and accepted standards of practice;

(4) Documented in the patient's central clinical record; and

(5) By staff members who comply with the program's employee health policies.

(a) The pediatric respite care program shall have written employee health policies which include the following requirements for any staff member, including a volunteer, temporary agency employee, or paid consultant used by the pediatric respite care program who has direct pediatric respite patient contact;

(b) The pediatric respite care program shall have a written plan to ensure the health and safety of pediatric respite patients that includes policies and procedures regarding screening of staff, including volunteers, for communicable diseases.

(c) The pediatric respite care program shall have written policies and procedures regarding measures taken to prevent staff, including volunteers, with direct pediatric respite patient contact who have been diagnosed with a communicable disease from transmitting this disease to patients, care givers or other staff. The policies shall indicate when infected or ill staff must not render direct patient care; and

(d) The pediatric respite care program shall document, as applicable, compliance with U.S. department of labor's occupational safety and health administration, U.S. centers for disease control and prevention and applicable Ohio department of health standards concerning health requirements for staff provision of services in health care settings, including requirements for maintaining tuberculosis control.

(C) Each pediatric respite care program shall ensure that all personnel treat each patient and the patient's property with respect, not abuse or neglect patients, and not misappropriate a patient's property.

(D) Each pediatric respite care program shall provide both orientation and onging training for its personnel, including volunteers if the pediatric respite care program utilizes volunteers.

(E) Each pediatric respite care program shall evaluate the performance of each staff member regularly.

(F) Except as provided in Chapter 3701-13 of the Administrative Code, no pediatric respite care program shall employ a person who applies on or after January 27, 1997, for a position that involves the provision of direct care, if the person:

(1) Has been convicted of or pleaded guilty to an offense listed in division (C)(1) of section 3712.09 of the Revised Code; or

(2) Fails to complete the form(s) or provide fingerprint impressions as required by division (B)(3) of section 3712.09 of the Revised Code.

(G) Nothing in this rule shall prohibit the continuation of care or provision of services by a home health agency, hospice care program, or other personal care services provider that is under contract with the pediatric respite care patient or the pediatric respite care patient's family while the pediatric respite care patient is at the respite facility. If a pediatric respite care patient or pediatric respite care patient's family wishes to have privately contracted services continue while the pediatric respite care patient is in the repsite facility, the pediatric respite care program shall:

(1) Enter into a written agreement with each of the following:

(a) The pediatric respite care patient, the pediatric respite care patient's family, or both; and

(b) The provider of the identified service.

(2) The written agreement required by this paragraph shall include a statement signed by all parties acknowledging that they understand the agreement and that the pediatric respite care patient's needs will be met while the pediatric respite care patient is in the respite facility. The agreement shall not be complete without this signed statement. Additionally, the agreement shall include a statement:

(a) Identifying the services to be provided;

(b) That all care shall be provided within the provider's scope of practice;

(c) That all care provided shall be documented and made part of the pediatric respite care patient's medical record; and

(d) That all services will be furnished in accordance with the requirements of Chapter 3712. of the Revised Code and Chapters 3701-13 and 3701-19 of the Administrative Code.

Five Year Review (FYR) Dates: 11/5/2018 and 11/05/2023
Promulgated Under: 119.03
Statutory Authority: 3712.031
Rule Amplifies: 3712.031 , 3712.041, 3712.051, 3712.061, 3712.09, 3712.99
Prior Effective Dates: 12/26/2013

Prior History: (Effective: 12/26/2013
R.C. 119.032 review dates: 12/01/2018
Promulgated Under: 119.03
Statutory Authority: 3712.031
Rule Amplifies: 3712.031, 3712.041, 3712.051, 3712.061, 3712.09, 3712.99)