3701-4-02. Responsibility for reporting

(A) Each physician, dentist, hospital, or person providing diagnostic or treatment services to patients with cancer shall report each case of cancer to the department in a manner approved by the director. Reports shall be made for all patients diagnosed or treated in Ohio, regardless of the patient's state of residence. The report shall contain information regarding the patient which includes but is not limited to the following:

(1) Last name of patient;

(2) First name of patient:

(3) Middle initial of patient;

(4) Social security number of patient (if available);

(5) County of residence at diagnosis;

(6) City of residence at diagnosis;

(7) Street address of residence at diagnosis;

(8) State of residence at diagnosis;

(9) Zip code of residence at diagnosis;

(10) Date of birth;

(11) Sex;

(12) Race;

(13) Hispanic origin;

(14) Age in years at diagnosis;

(15) Date of diagnosis;

(16) Date of first contact for this patient for this cancer at this facility;

(17) Type of reporting source;

(18) Primary site;

(19) Laterality;

(20) Sequence number;

(21) Histology;

(22) Grade;

(23) Diagnostic confirmation;

(24) First course of treatment;

(25) Date treatment began;

(26) Class of case;

(27) Tobacco use;

(28) Date of last contact (or death);

(29) Managing physician's name;

(30) Stage at diagnosis;

(31) Primary site supporting text;

(32) Histology supporting text;

(33) Stage at diagnosis supporting text; and

(34) First course of treatment supporting text.

Any person required to report pursuant to this paragraph may elect to report to the department through an existing cancer registry if the registry submits the information in accordance with the requirements of this rule.

(B) Each and every physician, dentist, hospital, and other person who diagnose patients as having cancer will report the patient's cancer within six months of the date of diagnosis. Facilities or persons providing treatment services to patients for a cancer diagnosis will report the patient's cancer within six months of the date of first contact with the patient.

(C) All physicians, dentists, hospitals or other persons who diagnose patients as having cancer or provide treatment services to patients for a cancer diagnosis shall grant to the department or its authorized representative access to all records that identify cases of cancer or establish characteristics of cancer, the treatment of cancer, or the medical status of any identified cancer patient.

Replaces: 3701-4-02

Effective: 10/19/2015
Five Year Review (FYR) Dates: 10/15/2020
Promulgated Under: 119.03
Statutory Authority: 3701.262
Rule Amplifies: 3701.262
Prior Effective Dates: 5/20/1993, 6/27/98