5101:9-6-19. State child protective allocation (SCPA)

(A) The Ohio department of job and family services (ODJFS) issues the SCPA to meet expenses of the children services program, including costs for the care of a child who resides with a caretaker relative and other services a public children services agency (PCSA) considers necessary to protect children from abuse, neglect, or dependency.

(B) This allocation consists of state funds including the funding formerly known as the "Fiesel" allocation. The PCSA shall deposit this allocation in the county's children services fund.

(C) ODJFS issues the SCPA for associated staff costs, goods or services performed for the state fiscal year (SFY), July first through June thirtieth. ODJFS communicates the funding period and liquidation period through the county finance information system (CFIS). The PCSA can incur services through the funding period and disburse and report expenditures no later than the end of the liquidation period. The PCSA shall return funds that are not fully liquidated by September thirtieth to ODJFS during the allocation's grant reconciliation period.

(D) ODJFS uses the following methodology to distribute available funds:

(1) ODJFS allocates a base amount to each PCSA. Where a PCSA encompasses multiple counties, each PCSA will receive the base amount for each county represented under the PCSA.

(2) ODJFS allocates the remaining balance in accordance with section 5101.14 of the Revised Code as follows:

(a) If the amount of available funds is equal to the amount appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the immediately preceding fiscal year exclusive of any releases from or additions to the allocation or any sanctions.

(b) If the amount of available funds is less than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the percentage of funding it received in the immediately preceding fiscal year, exclusive of any releases from or additions to the allocation or any sanctions.

(c) If the amount of available funds is more than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the preceding year as a base allocation. ODJFS will allocate the amount exceeding the amount initially appropriated in the immediately preceding fiscal year as follows:

(i) Twelve per cent is divided equally among all counties.

(ii) Forty-eight per cent is distributed based on the total number of county residents under the age of eighteen as compared to the total statewide residents under the age of eighteen for the most recent calendar year available.

(iii) Forty per cent is distributed based on the number of county residents with incomes under the federal poverty level as compared to the statewide total of residents with incomes under the federal poverty level for the most recent calendar year available.

(E) ODJFS sends an advance of this allocation to the PCSA within thirty days after the beginning of each calendar year quarter.

(F) For SFY20, ODJFS will advance one quarter of the allocation in July, one half of the allocation in October, and the final advance in April.

(G) The PCSA may charge allowable expenditures against this allocation as follows:

(1) A PCSA shall report direct expenditures as described in rule 5101:9-7-29 of the Administrative Code;

(2) A PCSA may claim reimbursement of administrative costs and/or cover state or local match requirements through the social services random moment sample (SSRMS) reconciliation/certification of funds process; or,

(3) A PCSA may also elect to transfer all or a portion of its SCPA to the county's family and children first council via transfer to a flexible funding pool, using codes established by ODJFS.

(H) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 7/25/2019
Five Year Review (FYR) Dates: 12/31/2020
Promulgated Under: 111.15
Statutory Authority: 5101.14
Rule Amplifies: 5101.14
Prior Effective Dates: 06/02/1979, 07/01/1980, 07/01/1983, 11/20/1983, 11/01/1985 (Emer.), 01/21/1986 (Emer.), 04/01/1986, 08/19/1990, 11/23/1991, 04/08/1996, 07/01/1996, 04/14/1997, 09/28/2002, 04/22/2004, 02/05/2006, 11/11/2010, 12/01/2011, 12/31/2015, 07/07/2017 (Emer.), 11/02/2017