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Ohio Administrative Code (Last Updated: January 12, 2021) |
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5101:9 ODJFS Practices |
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Chapter5101:9-7. Costs and Financial Reporting and Reimbursement |
5101:9-7-29.1. Public children services agency (PCSA) local contributions
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(A) Amended Substitute House Bill 166 of the 133rd General Assembly requires that if funds distributed by the Ohio department of job and family services (ODJFS) under section 5101.14 of the Revised Code are greater in state fiscal years (SFY) 2020 and 2021 than the amount appropriated in SFY 2019 the county must make a minimum contribution of local funds to the children services fund, as described in section 5101.144 of the Revised Code, as follows:
(1) Each county that made local contributions, as described in paragraph (F) of this rule, to the children services fund during county fiscal year (CFY) 2019 shall:
(a) Certify the local county contributions to the children services fund as specified in paragraphs (C)(1) and (D)(1) of this rule and;
(b) Contribute to the children services fund during SFY 2020 and SFY 2021 as described in paragraphs (C) and (D) of this rule.
(2) Each county that did not make local county contributions, as described in paragraph (F) of this rule, to the children services fund during CFY 2019 shall:
(a) Certify that no local county contributions were made to the children services fund during CFY 2019, as described in paragraphs (B)(1) to (B)(3) of this rule; and
(b) Not have a minimum obligation to contribute local county funds in SFY 2020 or SFY 2021.
(B) Certification of CFY 2019
(1) The PCSA director shall certify by signature the accuracy of the receipt of local county funds, then submit the certification form to the county auditor for signature.
(2) County auditors shall certify by signature the accuracy of the submitted form signed by the PCSA director.
(3) The PCSA shall submit the certification to ODJFS by October 31, 2019.
(C) Local obligation for SFY 2020
(1) For SFY 2020, ODJFS will use county contributions for CFY 2015 through CFY 2018 to determine the minimum local obligation for SFY 2020.
(2) The PCSA director shall certify by signature the accuracy of the receipt of local county funds, then submit the certification form to the county auditor for signature.
(3) County auditors shall certify by signature the accuracy of the submitted form signed by the PCSA director.
(4) The PCSA shall submit the certification to ODJFS by October 31, 2019. The PCSA shall also submit a copy of the certification to their local county commissioners or designee.
(5) ODJFS will calculate an average of the annual certified contributed local county funds as certified based on paragraph (C)(1) of this rule. Since the initial certification was completed during SFY 2020, counties will only be responsible for half of the minimum amount determined to be contributed for SFY 2020.
(D) Local obligation for SFY 2021
(1) For SFY 2021, ODJFS will use county contributions for CFY 2016 through CFY 2019 to determine the minimum local obligation for SFY 2021.
(2) The PCSA director shall certify by signature the accuracy of the receipt of local county funds, then submit the certification form to the county auditor for signature.
(3) County auditors shall certify by signature the accuracy of the submitted form signed by the PCSA director.
(4) The PCSA shall submit the certification to ODJFS by March 31, 2020. The PCSA shall also submit a copy of the certification to their local county commissioners or designee.
(5) ODJFS will calculate an average of the annual certified contributed local county funds as certified based on paragraph (D)(1) of this rule as the minimum amount to be contributed for SFY 2021.
(E) If circumstances arise and a county cannot meet their minimum contribution requirements for SFY 2020 or SFY 2021:
(1) The county commissioner(s) shall submit a written explanation to ODJFS, signed by the county auditor, verifying that the county cannot meet local funding requirements. The county commissioner(s) may request a reduced amount or request that the entire contribution be waived;
(2) The county commissioner(s) shall submit a copy of the hardship request to the PCSA director; and
(3) The request will be reviewed and may be granted at the discretion of the ODJFS director.
(F) For purposes of this rule local county funds are:
(1) County general revenue funds appropriated and deposited into the child services fund; and
(2) Levy taxes appropriated and deposited into the children services fund as described in section 5153.35 of the Revised Code.