111-19-03 Processing voter registration applications by designated agencies, other registration agencies and deputy registrars of motor vehicles.

 

 

 

Rule Summary and Fiscal Analysis (Part A)

 

Secretary of State

Agency Name

 

Jonah Thompson

Division                                                                  Contact

 

180 East Broad Street Columbus OH 43215-0000	614-728-4709
Agency Mailing Address (Plus Zip)	Phone	Fax

 

 

111-19-03

Rule Number

NEW

TYPE of rule filing

Rule Title/Tag Line              Processing   voter   registration   applications   by   designated

agencies, other registration agencies and deputy registrars of motor vehicles.

RULE SUMMARY

1.  Is the rule being filed consistent with the requirements of the RC 119.032 review? No

2.  Are you proposing this rule as a result of recent legislation? No

3.  Statute prescribing the procedure in accordance with the agency is required to adopt the rule: 119.03

4.  Statute(s) authorizing agency to adopt the rule: 3503.09, 3501.05

5.  Statute(s) the rule, as filed, amplifies or implements: 3503.09, 3503.10, 3503.11

6.  State the reason(s) for proposing (i.e., why are you filing,) this rule:

To improve the speed of processing new voter registration applications and to provide guidance to entities performing voter registration activities regarding electronic transmission of voter information.

7.  If the rule is an AMENDMENT, then summarize the changes and the content of the proposed rule; If the rule type is RESCISSION, NEW or NO CHANGE, then summarize the content of the rule:

New: This rule provides guidance regarding electronic transmission procedures concerning new voter registration applications or name and residence changes for voter registration. The rule delineates the electronic transmission system process by which designated agencies, other registration agencies, and the deputy registrars of motor vehicles may access and process voter registration applications.

8.  If the rule incorporates a text or other material by reference and the agency claims the incorporation by reference is exempt from compliance with sections

121.71 to 121.74 of the Revised Code because the text or other material is generally available to persons who reasonably can be expected to be affected by the rule, provide an explanation of how the text or other material is generally available to those persons:

This response left blank because filer specified online that the rule does not incorporate a text or other material by reference.

9.  If the rule incorporates a text or other material by reference, and it was infeasible for the agency to file the text or other material electronically, provide an explanation of why filing the text or other material electronically was infeasible:

This response left blank because filer specified online that the rule does not incorporate a text or other material by reference.

10.  If the rule is being rescinded and incorporates a text or other material by reference, and it was infeasible for the agency to file the text or other material, provide an explanation of why filing the text or other material was infeasible:

Not Applicable.

11.  If revising or refiling this rule, identify changes made from the previously filed version of this rule; if none, please state so:

To make corrections per LSC compliance instructions.

12.  119.032 Rule Review Date:

(If the rule is not exempt and you answered NO to question No. 1, provide the scheduled review date. If you answered YES to No. 1, the review date for this rule is the filing date.)

NOTE: If the rule is not exempt at the time of final filing, two dates are required: the current review date plus a date not to exceed 5 years from the effective date

for Amended rules or a date not to exceed 5 years from the review date for No Change rules.

FISCAL ANALYSIS

13.  Estimate the total amount by which this proposed rule would increase / decrease either revenues / expenditures for the agency during the current biennium (in dollars): Explain the net impact of the proposed changes to the budget of your agency/department.

This will have no impact on revenues or expenditures. 0

No impact on revenues or expenditures for the SOS.

14.  Identify the appropriation (by line item etc.) that authorizes each expenditure necessitated by the proposed rule:

N/A

15.  Provide a summary of the estimated cost of compliance with the rule to all directly affected persons. When appropriate, please include the source for your information/estimated costs, e.g. industry, CFR, internal/agency:

The rule impacts those entities that conduct voter registration activities including county boards of elections, designated agencies, deputy registrars of motor vehicles, public high schools and vocational schools, public libraries and offices of county treasurers among others. Such entities, though would be required to transmit voter registration applications to the SOS in the highest level of electronic capacity available to them (XML, PDF or FAX). Entities are not required to acquire higher levels of transmission capabilities than they currently have and it is presumed that each would currently have one of these capacities. Currently, though, most registering entities do not transmit registrations electronically. So while this would be a change it is not expected that electronic transmission would result in increased costs for the entities as the SOS is required to supply instructions to the entities.

16.  Does this rule have a fiscal effect on school districts, counties, townships, or municipal corporations? No

17.  Does this rule deal with environmental protection or contain a component dealing with environmental protection as defined in R. C. 121.39? No