5101:9-6-05 Income maintenance (IM) allocations.

 

 

 

5101:9-6-05                 Income maintenance (IM) control funding, non-emergency transportation (NET) funding, and pregnancy related services and transportation (PRST) funding.

 

 

 

(A)The IM control funding is used by the county department of job and family services (CDJFS) to meet matching fund requirements or reimburses the county for administrative expenditures incurred in the administration of the disability assistance (DA) and disability medical assistance (DMA), food stamp (FS), and medicaid programs. Each CDJFS will budget an IM control amount for each of the programs. The budgets will be established in the statewide reporting system and are identified as follows:

 

(1) IM control DA and DMA;

 

(2) IM control FS; and

 

(3) IM control medicaid.

 

(B)The funding for IM control budgets consists of one hundred per cent state funds, and is in addition to the county mandated share required by section 5101.16 of the Revised Code and detailed in rule 5101:9-6-31 of the Administrative Code.

 

Federal medicaid administration funding and federal FS administration funding is passed through to the CDJFS at the federal financial participation (FFP) rate of fifty per cent. The income maintenance control allocation shall be used by the CDJFS as the nonfederal match for both FS and medicaid administrative expenditures. In the event that a CDJFS's IM control FS or IM control medicaid budget is exhausted prior to the end of the state fiscal year (SFY), the CDJFS shall submit a completed JFS 01870 "Federal Medicaid and Federal Food Stamp Match Certification" (rev. 5/2008) to certify the availability of local nonfederal funds to be used as medicaid administration (MA) and FS match, prior to drawing additional medicaid or FS funding.

 

(C)The IM control funding is issued on a SFY basis, July first through June thirtieth.

 

(D)The following methodology is used to distribute available IM funds.

 

(1)Thirty per cent is based on county population less than one hundred per cent of the federal poverty level utilizing the most recent calendar year (CY) data from the U.S. bureau of census.

 

(2)Thirty per cent is based on county population less than two hundred per cent of the federal poverty level utilizing the most recently available CY data from the U.S. bureau of census.

 

(3)Thirty per cent is based upon the county's adjusted recipients. The number of adjusted recipients is equal to the total of the categories of non-public assistance FS recipients, DA recipients and DMA recipients, adult medicaid

 

 

recipients,   healthy   start,   children   health   insurance   program   (CHIP), TANF-related and medicaid recipients, and TANF recipients.

(4) Five per cent is based upon the county's average unemployment rate as compared statewide in the same category, utilizing the most recently available report month.

(5) Five per cent is based upon the county's poverty rate. A county's poverty rate is identified as the percentage of the county's population living at or below the federal poverty level.

(E) Upon completion of the steps in paragraph (D) of this rule, a 0.03 per cent adjusting factor is used to increase or decrease the funding based upon the county difference to the statewide average per capita income.

(F) The formula increases and decreases are capped at nine per cent and are based on the previous SFY. No county can earn more than nine per cent or be decreased by more than nine per cent each SFY.

In the event of an increase in the statewide allocation amount, the net gain is distributed to the CDJFS by applying the formula listed in this paragraph. In the event of a decrease in the statewide allocation amount, the formula is applied to the amount of net loss and proportionately deducted from the county's preceding SFY's allocation amount.

(G)The following expenditures may be properly coded against this funding.

(1) DMA administration as contained in rule 5101:1-42-01 of the Administrative Code may be coded at one hundred per cent of the total expended amount;

(2) Nonfederal share of FS administration as contained in division 5101:4 of the Administrative Code may be coded at fifty per cent of the total expended amount;

(3) Nonfederal share of allowable FS employment and training (FSET) expenditures in excess of the FSET allocation as detailed in rule 5101:9-6-09 of the Administrative Code may be coded at fifty per cent of the total expended amount; and

(4) Nonfederal share of medicaid administration may be coded against the IM control medicaid budget at fifty per cent of the total expended amount. Nonfederal share of medicaid administration includes:

(a) NET   administration   as   contained   in   Chapter   5101:3-24   of   the Administrative Code;

(b) Managed health care program (MHCP) as contained in Chapter 5101:3-26

of the Administrative Code;

(c) Supplemental security income (SSI) administration as contained in rule 5101:1-5-60 of the Administrative Code;

(d)Pregnancy related services (PRS) administration and transportation as contained in rule 5101:3-4-10 of the Administrative Code;

(e) Healthchek  administration  as  contained  in  rule  5101:3-14-01  of  the Administrative Code; and

(f)Mental    health/mental    retardation    and    developmental    disabilities (MH/MRDD) administration.

(H) NET, and PRST contracts, purchased services, and direct delivery  services  are funded outside of the county funding process. To receive reimbursement of NET and PRST costs, the CDJFS must report expenditures as follows:

(1) For contract and purchased services, the appropriate program and classification codes must be reported on the JFS 02827 "Monthly Financial Statement" (rev. 11/2000).

(2) For direct delivery services, the appropriate time study codes must be reported on the JFS 02710 "Income Maintenance RMS - Random Moment Sample Observation Form" (rev. 9/2007) or the JFS 02714 "Social Services RMS - Random Moment Sample Observation Form" (rev. 9/2007).

(I) CDJFS expenditures are captured through the RMS process and are reported on the JFS 02827 as described in rule 5101:9-7-03 of the Administrative Code.

(J) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Replaces:                                                     5101:9-6-05

Effective:                                                     10/24/2008

CERTIFIED ELECTRONICALLY

Certification

10/03/2008

Date

Promulgated Under:                           111.15

Statutory Authority:                           5101.02

Rule Amplifies:                                  5101.54, 5111.01, 5115.03

Prior Effective Dates:                         6/2/79, 7/1/80, 8/24/81, 7/1/83, 1/7/85 (Emer),

9/29/85, 10/1/85 (Emer), 12/22/85, 1/2/86, 7/1/87,

9/11/87, 10/6/87 (Emer), 12/24/87, 1/26/88 (Emer),

4/28/88, 1/7/89, 11/23/91, 2/22/93, 8/30/97, 1/26/98,

7/2/02 (Emer), 9/28/02, 2/20/04, 2/5/06