5101:2-13-26 Statement of nonconviction and criminal records check for licensed type A homes.

 

 

 

5101:2-13-26               Statement    of   non-conviction    nonconviction    and                     criminal records checks check for licensed type A homes.

 

 

 

(A)  Definitions for the purposes of this rule:

 

(1)    "Criminal records check" has the same meaning as in section 109.572 of the Revised Code.

 

(2)   "Employee" is a person who is, at any time at the type A home, responsible for the care, custody or control of a child or a group of children.

 

(3)    "Care, custody, or control of a child" means supervising a child or group of children, or being alone with a child or group of children. A person does not have care, custody or control of a child when the person is under the direction of and within sight and hearing of a child care staff member.

 

(B)   Before the first day of employment, all owners, and administrators employees and any resident of the type A home who is eighteen years and older shall sign the JFS 01313 01328 "Statement of Nonconviction" (rev. 7/2003 1/2007) attesting that they have not been convicted of or pleaded guilty to any offense listed in section 5104.09, 5104.012, or 5104.013 of the Revised Code and that no child has been removed from their home pursuant to section 2151.353 of the Revised Code. The JFS 01313 01328 shall document that the owner or administrator has electronically submitted their fingerprints according to the process of the Ohio bureau of criminal identification and investigation (BCII). sent the fingerprint impression cards of all employees and residents eighteen years and older to the Ohio bureau of criminal identification and investigation. Information on the process for criminal records check as well as locations to complete the webcheck can be accessed at www.webcheck.ag.state.oh.us.

 

(C)Before the first day of employment, all employees and any resident of the type A home who is eighteen years and older shall sign the JFS 01329 "Statement of Nonconviction for Employees and Second Adults of Child Care Centers and Type A Homes, and Emergency and Substitute Caregivers of Type B Homes" (1/2007), attesting that they have not been convicted of or pleaded guilty to any offense listed in section 5104.012 of the Revised Code and that no child has been removed from their home pursuant to section 2151.353 of the Revised Code. The JFS 01329 shall document that the administrator assures that the employee's fingerprints have been submitted according to the process of the Ohio BCII. Information on the process for criminal records checks as well as locations to complete the webcheck can be accessed at www.webcheck.ag.state.oh.us.

 

(C)(D) Before the issuance of a provisional license, owners, administrators and residents eighteen years and older of type A homes shall also sign the statement described in paragraph (B) of this rule JFS 01328. This form shall be on file at the type A home.

 

 

(E) Before the issuance of a provisional license, owners and administrators of the type A homes shall sign the JFS 01328. This form shall be on file at the type A home.

(D) The signed JFS 01313 shall be on file at the type A home and available for review by the department.

(E)(F) Prior to provisional licensure Before the issuance of a provisional license, owners and administrators shall initiate the criminal records check process.

(1)   The department shall provide a fingerprint impression card to each prospective owner and administrator. The owner or administrator shall send the fingerprint card and all required information and fees to the department. An electronic webcheck for a criminal records check may be completed and the original results submitted with the JFS 01311 "Request for a Criminal Records Check for an Initial License" (rev. 09/2006) to the department. No additional fees need to be submitted with the electronic webcheck.

(2)    When a fingerprint card is submitted The the department shall forward the fingerprint card and all information to the Ohio bureau of criminal identification and investigation (BCII) BCII for processing. Once processed, the BCII criminal records check results shall be returned to the department where they will be kept in the type A home's licensing file.

(3)    Any owner and administrator who cannot provide proof to the department of Ohio residency for the five year period immediately preceding the application for licensure shall request an federal bureau of investigation (FBI) fingerprint check in addition to the state criminal records check. The owner and administrator shall send the FBI fingerprint impression card and all required information and fees to the department. The department shall forward the information to the FBI for processing. The results of the FBI check shall be returned to the department where they will be kept in the type A home's licensing file.

(4)       All criminal records record checks check results shall be dated with authentication numbers and owner and administrator names and social security numbers.

(F)(G) The requirement for a criminal records check shall not apply when an initial application is needed solely because the type A home has changed location.

(G)(H) Any resident of the home who is eighteen years and older shall complete the criminal records check process. submit their fingerprints for the electronic criminal

records webcheck prior to a license being issued. The results shall be returned directly to the administrator. If the electronic criminal records webcheck is unable to be completed for any resident eighteen years and older, the resident must provide a completed criminal record fingerprint impression card to the administrator to be submitted to BCII. Results must be on file at the center within thirty calendar days of the date of the employee's hire.

(H)(I) All employees shall complete a criminal records check and the type A home administrator shall submit the fingerprint impression card to BCII assure that employees have submitted their fingerprints for the electronic criminal records webcheck prior to the first day of employment. The results shall be returned directly to the administrator. If the electronic criminal records webcheck is unable to be completed for an employee, the employee must provide a completed criminal record card with fingerprint impressions to the administrator to be submitted to BCII. Results must be on file at the type A home within thirty days of the date of the employee's hire.

(1)    The administrator shall request a state criminal records check for employees who provide proof of Ohio residency for the five year period preceding the request. The administrator shall request a FBI check in addition to the state record check when the employee does not provide proof of Ohio residency for the five year period preceding the request. The verification used to determine the length of residency shall be on file at the home for review upon request.

(2)   If potential employees fail to provide impressions of their fingerprints to BCII or complete the electronic records check, they shall not be employees at the type A home.

(3)    Each type A home shall pay to the BCII the prescribed fee for each criminal records check requested. If the type A home chooses to charge the employee for the cost of the criminal records check, the home shall notify the employee of the amount of the fee, and the procedure for reimbursement of the fee to the type A home. The home may charge employees no more than the actual cost of the fee prescribed by the BCII. Employees must be informed of all costs in writing prior to request.

(4)    A type A home that uses the services of a student placed by a high school or college as part of a supervised field assignment or student teaching experience has complied with this rule if either the type A home, high school or college has requested the records check and the final report of the criminal records check shall be available for review by the department's representative.

(5)     A type A home that uses the services of or contracts with individuals or agencies, such as, but not limited to, speech therapy, computer training, dance, etc., has complied with this rule if the home or the contracted entity has requested the criminal records check. Verification of the final report of the criminal records check is available for review by the department's representative.

(6)     If an employee leaves a particular type A home's employment and is then rehired, an updated criminal records check shall be required.

(I)(J) The criminal records check final results shall be dated with an authentication number and employee name and social security number.

(J)(K) Criminal records check results are not public record and shall not be made available to any person other than the person who is the subject of the records check or his representative, the type A home administrator, owner, owner's designee, or this department.

(K)(L) Criminal records checks record check results shall be on file for all employees hired on or after October 29, 1993.

(L)(M) Criminal records checks verifying convictions: If the department receives a report verifying conviction under section 5104.09 of the Revised Code, the department shall deny the initial license application to the owner and administrator or begin the license revocation process, unless it is determined that the person meets the criteria for rehabilitation as described in this rule.

(M)(N) If the results of the criminal records check indicate that an employee has been convicted, the type A home shall immediately release the person from employment until such time as the type A home determines that they meet the rehabilitation standards as described in this rule.

(N)(O) Pursuant to section 3319.39 of the Revised Code, this rule is applicable to records of convictions that have been sealed pursuant to section 2953.32 of the Revised Code because the information contained in sealed records bear a direct and substantial relationship to the position for which the prospective owner, and administrator or employee is being considered.

(O)(P)  A  conviction  of  or  a  plea  of  guilty  to  an  offense  listed  in  section  5104.09,

                                 or 5104.013 of the Revised Code shall not prevent an employee's hiring or provisional licensure of a type A home if the owner or employee provides evidence that he or she has been granted an unconditional pardon for the offense

pursuant to Chapter 2967. of the Revised Code or the conviction or guilty plea has been set aside pursuant to law. For purposes of this rule, "unconditional pardon" includes a conditional pardon with respect to which all conditions have been performed or have transpired.

(P)(Q) A type A home may choose to employ a person who has been convicted of an offense listed in section 5104.09, 5104.012, or 5104.013 of the Revised Code only if the home determines the person meets the rehabilitation standards of this rule. The following constitutes the standards for determining rehabilitation. It is the employee's responsibility to provide all information to verify all of bearing on the following requirements:

(1)   The offense was a misdemeanor and,.

(2)   The victim of the offense was not one of the following:

(a)   A person under eighteen years of age.

(b)     A  functionally  impaired  person  as  defined  in  section  2903.10  of  the Revised Code.

(c)   A mentally retarded person as defined in section 5123.01 of the Revised Code.

(d)   A developmentally disabled person as defined in section 5123.01 of the Revised Code.

(e)     A  person  with  a  mental illness as defined in section 5122.01 of the Revised Code.

(f)  A person sixty years of age or older.

(3)    Five years have elapsed since the prospective employee was fully discharged from imprisonment, probation, or parole.

(4)     The prospective employee's hiring will not jeopardize the health, safety, or welfare of the children served by the type A home. The following factors may be considered by the type A home:

(a)   The prospective employee's age at the time of the offense.

(b)   The nature and seriousness of the offense.

(c)   The circumstances under which the offense was committed.

(d)  The degree to which the prospective employee participated in the offense.

(e)   The time elapsed since discharge from imprisonment, probation or parole.

(f)  The likelihood that the circumstances leading to the offense will recur.

(g)   Whether the prospective employee is a repeat offender.

(h)   The extent to which the position applied for provides an opportunity for the commission of an offense listed in section 5104.09, 5104.012, or

                                of the Revised Code.

(i)   The employment record.

(j)   The efforts at rehabilitation and the results of those efforts.

(k)   Whether any criminal proceedings are pending.

(l)   Any other factors considered relevant by the type A home.

(Q)(R) A license may not be issued if the criminal records check on either the owner or administrator shows a conviction or guilty plea for any offense listed in section 5104.09, 5104.12, or 5104.013 of the Revised Code unless all of the following requirements have been met:

(1)   The record of the conviction has been sealed pursuant to section 2953.32 of the Revised Code or any substantially equivalent provision under existing or former municipal ordinances or laws of this state, any other state, or the United States.

(2)   The person is not a repeat offender.

(3)    At least five years have elapsed since the person was fully discharged from imprisonment, probation or parole.

(4)   The victim of the offense was not one of the following:

(a)   A person under eighteen years of age.

(b)     A  functionally  impaired  person  as  defined  in  section  2903.10  of  the Revised Code.

(c)   A mentally retarded person as defined in section 5123.01 of the Revised Code.

(d)   A developmentally disabled person as defined in section 5123.01 of the Revised Code.

(e)     A  person  with  a  mental illness as defined in section 5122.01 of the Revised Code.

(f)  A person sixty years of age or older.

(5)   It is the duty of the owner and administrator to provide proof that the standards in regard to rehabilitation specified in paragraph (P) of this rule have been met. If the person fails to provide such proof or if the proof offered by the person is inconclusive, no license shall be issued. A license shall not be issued if the owner or administrator petitioned the court to have a conviction record sealed and that petition was denied. If the record has not been sealed because of the nonexistence of a statute that would allow the person to petition the court to have the conviction record sealed, a license may be issued if all other rehabilitation requirements of paragraph (P) of this rule have been met, the offense was a misdemeanor, and the owner/administrator is determined not to be a threat to the health, safety, or welfare of the children served by the center after consideration of the following factors:

(a)   The age of the owner/administrator at the time of the offense.

(b)   The nature and seriousness of the offense.

(c)   The circumstances under which the offense was committed.

(d)  The degree to which the owner/administrator participated in the offense.

(e)   The time elapsed since discharge from imprisonment, probation or parole.

(f)  The likelihood that the circumstances leading to the offense will recur.

(g)   The employment record.

(h)   The efforts at rehabilitation and the results of those efforts.

(i)   Whether any criminal proceedings are pending.

(j)   Any other relevant factors.

Effective:                                                     01/01/2007

R.C. 119.032 review dates:                         03/31/2006 and 04/01/2011

CERTIFIED ELECTRONICALLY

Certification

12/11/2006

Date

Promulgated Under:                           119.03

Statutory Authority:                           5104.011

Rule Amplifies:                                  5104.011

Prior Effective Dates:                         9/5/86, 7/1/03, 9/1/05