111-11-51 Data entry and verification.

 

 

 

111-11-51                    Data entry and verification of names - designated fields.

 

 

 

A

 

(A)Data are entered into the UCC information management system exactly as provided in a UCC record, without regard to apparent errors. Data provided in electronic form is transferred to the information management system exactly as submitted by the remitter. A filing should designate whether a name is a name of an individual or an organization. If the name is that of an individual the first, middle and last names and any suffix shall be given.

 

(B)The filing office will verify accuracy of the data from UCC records entered in accordance with the above requirements into the UCC information management system. Data entry performed by remitters with respect to electronically filed UCC records is the responsibility of the remitter and is not verified by the filing office.

 

(A)Organization names. Organization names are entered into the UCC information management system exactly as set forth in the UCC record, even if it appears that multiple names are set forth in the record or if it appears that the name of an individual has been included in the field designated for an organization name.

 

(B)Individual names. On a form that designates separate fields for first, middle, and last names and any suffix, the filing officer enters the names into the first, middle, and last name and suffix fields in the UCC information management system exactly as set forth on the form.

 

(C)Designated fields encouraged. The filing office encourages the use of forms that designate separate fields for individual and organization names and separate fields for first, middle, and last names and any suffix. Such forms diminish the possibility of filing office error and help assure that filers' expectations are met. However, filers should be aware that the inclusion of names in an incorrect field or failures to transmit names accurately to the filing office may cause filings to be ineffective.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

111-11-51                                                                                                                              2

Effective:                                                     01/07/2011

R.C. 119.032 review dates:                         10/21/2010 and 07/15/2015

CERTIFIED ELECTRONICALLY

Certification

12/27/2010

Date

Promulgated Under:                           119.03

Statutory Authority:                           1309.526

Rule Amplifies:                                  1309.519

Prior Effective Dates:                         7/3/01 (Emer.), 9/20/01.