3333-1-65.7 Procedures for an institution of higher education receiving payment from department of education.

 

 

 

3333-1-65.7                 Procedures  for  an  institution  of  higher  education  receiving payment from department of education.

 

 

 

(A)   NotExcept as provided in division (F) of this rule, not later than two weeks after the fifteenth day calendar day of the term (board of regents census date), or fifteen days after the college credit plus course starts, an institution expecting payment on behalf of students enrolled in college credit plus under division (B) of section

3365.06 of the Revised Code, shall provide notice to the department of education with the following information:

 

(1)  The full name of the institution;

 

(2)     The full name of the school district in which the participating student is attending;

 

(3)   The term and year the college credit plus course is being delivered;

 

(4)   The censusroster date;

 

(5)     The SSID number for each public school student, and the UIN for each nonpublic and home school student, enrolled in that institution's  college credit plus course as of the fifteenth day of the termcourse;

 

(6)     The college credit plus course number as it appears in the postsecondary institution's published course catalogue;

 

(7)     The number of college credit hours conferred for the course, specifying semester or quarter hours;

 

(8)    The cost per credit hour to be paid for secondary students enrolled in the institution and participating in the identified college credit plus course, based on:

 

(a)     If  the  per  credit  hour  rate  is  the  default  amount  in  accordance  with division (B) of section 3365.01 of the Revised Code then disclose if;

 

(i)    The course is delivered on the college campus, at another location operated by the college, or online;

 

(ii)     The  course  is  delivered  at  the  secondary  school  and  taught  by postsecondary faculty member;

 

 

 

 

(iii)     The course is delivered at the secondary school and taught by a qualified adjunct instructor who may also be a secondary school teacher.

(b)    If the secondary and postsecondary parties agreed to an alternative per credit hour payment structure in accordance with division (A)(2) of section 3365.07 of the Revised Code, then disclose that agreed cost per credit hour.

(B)    The department of education shall promptly provide the college submission to the secondary school including summer enrollments in fall submissions.

(C)   Not later than forty-five calendar days after the department of education received the college submission, the secondary school shall confirm the accuracy of the information provided by the institution under paragraphs (A)(1) to (A)(8) of this rule or dispute the submission to the department of education with accompanying documentation evidencing the district's or secondary school's position.

(1)      The  department  of  education  shall  promptly  provide  disputed  supporting documents to college.

(2)   The college shall respond within ten calendar days.

(3)     The  chancellor  of  the  board  of  regents  and  the  superintendent  of  public instruction will resolve the matter if the parties cannot resolve the dispute.

(D)   If a secondary school does not confirm the accuracy of the information provided by the institution or does not dispute the information within the time allotted, then the information shall be considered accurate as provided by the institution.

(E)   Not later than the thirtieth day after the end of the term, an institution that submitted the notice required under paragraph (A)(1) of this rule may request payment from the department of education by providing the following information:the department of education shall make payments to colleges based on their submissions, except for items that are disputed.

(1) The full name of the district in which the participating student is attending;

(2) The college credit plus course number as it appears in the institution's published course catalogue submitted under paragraph (A)(1) of this rule;

(3) The SSID number for each student who completed the particular college credit

plus course during that term.

(F) Not later than two weeks after the start of a summer term course, an institution expecting payment on behalf of students enrolling in a course offered during summer term shall provide to the department of education the information required under division (A) of this rule.

Effective:	02/21/2016
Five Year Review (FYR) Dates:	02/17/2020
CERTIFIED ELECTRONICALLY
Certification
02/11/2016
Date
Promulgated Under:	119.03
Statutory Authority:	3365.071
Rule Amplifies:	3365.07, 3365.071
Prior Effective Dates:	02/17/2015