5101:4-7-08 Food assistance: new hire reporting program (W-4).

 

 

 

TO BE RESCINDED

 

5101:4-7-08                 Food stamps: new hire reporting program (W-4).

 

 

 

(A)   As set forth in section 3121.891 of the Revised Code, section 453a of Public Law 104-193, 1996, and rule 5101:12-10-90 of the Administrative Code, all employers (except the federal government) are required to provide information regarding employees who are newly hired, rehired, or who have returned to work. This information is to be provided to the Ohio department of job and family services (ODJFS) within twenty days after the date on which the employer hires or rehires an employee or the employee returns to work.

 

(B)   Information obtained as a result of the new hire reporting program shall be used to detect fraud in any program administered by ODJFS.

 

(C)   Immediately upon receipt of a new hire alert, but no later than three working days, the county agency must make telephone contact with the assistance group (AG). The information obtained as a result of the telephone contact shall include, but not be limited to the following:

 

(1)   Hourly rate of pay;

 

(2)   Hours worked per week;

 

(3)   Correct mailing address of the employer.

 

(D)    Information reported by the AG shall be entered into client registry information system-enhanced (CRIS-E) using "client statement" as the verification source.

 

(E)   All information obtained through the telephone contact shall immediately be followed up with the request for hard copy verification (e.g., pay stubs, employment verification form).

 

(F)    If the AG does not have a telephone or cannot be immediately reached, a contact letter shall be sent within three working days.

 

 

 

 

 

 

 

 

 

 

 

 

5101:4-7-08                                               TO BE RESCINDED                                        2

Effective:                                                     02/10/2011

R.C. 119.032 review dates:                         11/24/2010

CERTIFIED ELECTRONICALLY

Certification

01/31/2011

Date

Promulgated Under:                           119.03

Statutory Authority:                           3121.8911, 5101.54

Rule Amplifies:                                  329.04, 329.042, 3121.891, 5101.54

Prior Effective Dates:                         8/1/98, 5/11/02, 12/08/05