5101:14-1-01 Comprehensive case management and employment program: definitions.

 

 

 

5101:14-1-01               Comprehensive case management and employment program: definitions.

 

 

 

The following definitions apply to this rule and other rules in division 5101:14 of the Administrative Code.

 

(A)"Adult mentoring" means providing a one-to-one relationship between an adult and a youth, whose purpose is to build positive, supportive relationships between youth and adults and to provide positive adult role models for youth.

 

(B)"Basic skills deficient" means a youth who has English reading, writing, or computing skills at or below the eighth grade on a generally accepted standardized test or who is unable to compute or solve problems, or read, write, or  speak English, at a level necessary to function on the job, in the individual's family, or in society.

 

(C)"Career  pathway"  means  a  combination  of  rigorous  and  high-quality  education, training, and other services that:

 

(1)Align with the skill needs of industries in the economy of the state or regional economy involved;

 

(2)Prepare an individual to be successful in any of a full range of secondary and postsecondary education options, including apprenticeships registered under the National Apprenticeship Act (1932);

 

(3)Include  counseling  to  support  an  individual  in  achieving  the  individual's education and career goals;

 

(4)Include, as appropriate, education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster;

 

(5)Organize education, training, and other services to meet the particular needs of an individual in a manner that accelerates the educational and career advancement of the individual to the extent practicable;

 

(6)Enable an individual to attain a secondary school diploma or its equivalent, and at least one recognized post-secondary credential; and

 

(7)Help  an  individual  enter  or  advance  within  a  specific  occupation  or occupational cluster.

 

(D)"Chief elected official" means the chief elected executive officer of a unit of general local government in the local area or, in the case of a local area that includes more than one unit of general local government, the individual or individuals designated as the chief elected official or officials in an agreement that specifies the roles of chief elected executive officers in the local area.

 

 

(E) "Co-location" means coordination between comprehensive case management and employment program (CCMEP) and the OhioMeansJobs (OMJ) center that serves the lead agency in order to increase youth access and connections to CCMEP services. Access and connections includes any of the following:

(1) Coordination and provision of youth activities;

(2) Linkages to the job market and employers;

(3) Access to CCMEP for eligible youth;

(4) Services for non-eligible youth such as basic labor exchange services, other self-service activities such as job searches, career exploration, use of career center resources, and referral as appropriate;

(5) Other activities described in section 129(b) and (c) of the Workforce Innovation and Opportunity Act (2014)(WIOA) and/or

(6) Locating CCMEP staff at the OMJ center.

(F) "Comprehensive guidance and counseling" includes career and academic counseling, drug and alcohol counseling, mental health counseling, and referral to partner programs for such services.

(G) "Eligible training providers" means entities, such as institutions of higher education, registered apprenticeship programs, or other public or private providers of a program of training service, which are eligible to receive WIOA funding based upon meeting certain criteria established by the state.

(H) "Entrepreneurial  skills  training"  provides  training  on  the  basics  of  starting  and operating a small business.

(I) "Exit" means the process of ending a program participant's eligibility to receive services in the CCMEP.

(J) "Exit date" means the date when the last service ended.

(K) "In-demand occupations" means an occupation that currently has or is projected to have a number of positions (including positions that lead to economic self-sufficiency and opportunities for advancement) in an industry sector so as to have a significant impact on the state, regional economy as listed on the state in-demand occupations list and listed on the local in-demand occupations list as defined by the local workforce development board.

(L) "In-school youth" has the same meaning as that term is defined in rule 5101:10-3-01 of the Administrative Code.

(M) "Individual training accounts" means a method to finance training which are established on behalf of the program participant to purchase a program of training services from eligible training providers. Costs must be reasonable and necessary and must represent a sound investment of public funds.

(1) Individual training account (ITA) expenditures are costs required by the training institution to complete the training. ITA costs required to complete the training may include, but are not limited to: tuition and fees; books, tools; uniforms; tests; and medical immunization/tests.

(2) ITA costs do not include any supportive services' costs related to the ITA (e.g. transportation or child care).

(N) "Individual with a disability" means an individual who has, appears to have, or is regarded as having a physical, or mental impairment that substantially limits one or more major life activity. The terms "physical impairment", "mental impairment" and "major life activity" shall have the same meaning as those terms are defined in rule 5101:9-2-02 of the Administrative Code.

(O) "Lead agency" means the local participating agency designated by the board of county commissioners in accordance with Section 305.190 of Amended Substitute House Bill 64 of the 131st General Assembly (2015), to administer CCMEP. When a lead agency has contracted a duty described in paragraph (D)(1)(b) or (D)(1)(c) of rule 5101:14-1-02 of the Administrative Code, the term "lead agency" throughout agency 5101. of the Administrative Code should be read to include the contracted entity.

(P) "Leadership development opportunities" means opportunities that encourage responsibility, confidence, employability, self-determination and other positive social behaviors including, but not limited to:

(1) Exposure to post-secondary educational possibilities;

(2) Community and service learning projects;

(3) Peer-centered activities, including peer mentoring and tutoring;

(4) Organizational and team work training, including team leadership training;

(5) Training  in  decision-making,  including  determining  priorities  and  problem solving;

(6) Citizenship training, including life skills training such as parenting and work behavior training;

(7) Civic engagement activities which promote the quality of life in a community;

and

(8) Other leadership activities that place youth in a leadership role such as serving on youth leadership committees.

(Q)"Local area" has the same meaning as in section 6301.01 of the Revised Code.

(R) "Local  participating  agencies"  means  the  county  department  of  job  and  family services and workforce development agency that serve a county.

(S) "Low income adult" is an in-school or out-of-school youth.

(T) "Low income individual" has the same meaning as that term is defined in rule 5101:10-3-01 of the Administrative Code.

(U) "Occupational skills training" means a CCMEP service that is a training program providing specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate, or advance levels and results in attainment of a certificate or recognized post-secondary credential.

(V) "On-the-job training" means a type of work experience where training is provided by an employer to a paid program participant while engaged in productive work in a job that:

(1) Provides knowledge or skills essential to the full and adequate performance of the job;

(2) Is  made  available  through  a  program  that  provides  reimbursement  to  the employer of a percentage of wage rate of the participant; and

(3) Is limited in duration as appropriate to the occupation for which the participant is being trained, taking into account the content of the training, prior work experience of the participant, and the individual opportunity plan for the participant.

(W) "Out-of-school  youth"  has  the  same  meaning  as  that  term  is  defined  in  rule 5101:10-3-01 of the Administrative Code.

(X)"Program participant" means an individual who:

(1) Is a mandatory or voluntary CCMEP participant;

(2) Has  signed  an  individual  opportunity  plan  that  includes  one  or  more assignments to a CCMEP activity; and

(3) Has not been exited from participation in CCMEP in accordance with rule

5101:14-1-06 of the Administrative Code.

(Y) "Program year" means the time period beginning on July first and ending on June thirtieth.

(Z) "Recognized post-secondary credential" means a credential consisting of an industry-recognized certificate or certification, certificate of completion of an apprenticeship, a license recognized by the state or federal government, or an associate or baccalaureate degree.

(AA)  "Service"  means  one  of  the  fourteen  services  made  available  to  program participants in accordance with rule 5101:14-1-02 of the Administrative Code.

(BB) "Supportive services" are intended to enable an individual to participate in CCMEP and to secure and retain employment and may include but are not limited to linkages, referrals or assistance with:

(1) Access to community services;

(2) Access to health care;

(3) Transportation, child care, housing, uniforms, work attire and work-related tools;

(4) Educational testing; and.

(5) Reasonable accommodations for youth with disabilities.

(CC) "Temporary assistance for needy families" (TANF) means the program established in accordance with Title IV-A of the Social Security Act, 42 U.S.C. 601 (1997).

TANF funds shall be used in a manner reasonably calculated to accomplish one or more of the following purposes:

(1) Provide assistance to needy families so that children may be cared for in their own homes or in the homes of relatives;

(2) End the dependence of needy parents on government benefits by promoting job preparation, work and marriage;

(3) Prevent and reduce the incidence of out-of-wedlock pregnancies and establish annual numerical goals for preventing and reducing the incidence of these pregnancies; or

(4) Encourage the formation and maintenance of two-parent families.

(DD) "TANF assistance" means:

(1) Cash, payments, vouchers, and other forms of benefits designed to meet a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care items, and general incidental expenses). It includes such benefits even when they are:

(a) Provided in the form of payments by a TANF agency, or other agency on its behalf, to individual recipients; and

(b) Conditioned on participation in work experience or community service (or any other work activity described in 45 C.F.R. 261.30 (2008)).

(c) Except where excluded under paragraph (BB)(2) this rule, it also includes supportive services such as transportation and child care provided to families who are not employed.

(2) TANF assistance excludes:

(a) Non-recurrent, short-term benefits that:

(i) Are designed to deal with a specific crisis situation or episode of need;

(ii) Are not intended to meet recurrent or ongoing needs; and

(iii) Will not extend beyond four months.

(b) Work subsidies (i.e. payments to employers or third parties to help cover the costs of employee wages, benefits, supervision, and training);

(c) Supportive services such as child care and transportation provided to families who are employed;

(d)Refundable earned income tax credits;

(e) Contributions to, and distributions from, individual development accounts (IDAs);

(f)Services such as counseling, case management, peer support, child care information and referral, transitional services, job retention, job advancement, and other employment-related services that do not provide basic income support, and

(g) Transportation benefits provided under a job access or reverse commute.

(EE) "WIOA Fiscal agent" means the entity designated by the chief elected official in accordance   with   section   107(d)(12)(B)(i)(II)   of   WIOA   to   assist   in   the

administration of WIOA grant funds under the direction of the local workforce development board. The WIOA fiscal agent shall receive and manage all formula WIOA funds for the area and other federal, state, or local funds allocated to the local area.

(FF) "Work experience" means a CCMEP service that is a planned, structured learning experience that takes place in a workplace for a limited period of time.

(GG) "Workforce development agency" means the public or private entity designated by any of the following to administer county programs under WIOA:

(1) The board of county commissioners in accordance with section 330.04 of the Revised Code;

(2) The chief elected official of a municipal corporation in accordance with section 763.05 of the Revised Code; or

(3) The chief elected officials of a local area defined in section 6301.01 of the Revised Code.

(HH) "Workforce development board" in accordance with section 6301.01 of the Revised Code, means a local workforce investment board established in each local area of the state and certified by the governor to set policy for the portion of the statewide workforce investment system within the local area and implement WIOA.

(II)"Workforce Innovation and Opportunity Act" (WIOA) means  the  program established by Pub. L. No. 113-128 (2014). WIOA supersedes the Workforce Investment Act of 1998 and amends the Adult Education and Family Literacy Act (1998), the Wagner-Peyser Act (1998), and the Rehabilitation Act of 1973. The purpose of WIOA is to:

(1) Increase  opportunities  for  individuals,  particularly  those  with  barriers  to employment;

(2) Support   alignment   of   workforce   investment,   education,   and   economic development systems;

(3) Provide  workers  with  the  skills  and  credentials  to  secure  and  advance employment;

(4) Promote improvement in the structure and delivery of services;

(5) Increase prosperity of workers and employers; and

(6) Increase the employment retention and earnings of participants and increase the attainment of recognized post-secondary credentials.

Effective:                                                             03/24/2016

Five Year Review (FYR) Dates:                         03/24/2021

CERTIFIED ELECTRONICALLY

Certification

03/14/2016

Date

Promulgated Under:                           119.03

Statutory Authority:                           Section 305.190 of Am. Sub. HB 64 of the 131st

General Assembly

Rule Amplifies:                                  Section 305.190 of Am. Sub. HB 64 of the 131st General Assembly