5101:14-1-03 Comprehensive case management and employment program: program plan.

 

 

 

5101:14-1-03               Comprehensive case management and employment program: program plan.

 

 

 

Each lead agency is required to adopt and submit a written comprehensive case management and employment program (CCMEP) program plan to the Ohio department of job and family services (ODJFS). The CCMEP program plan shall establish standard processes for determining and maintaining an individuals' eligibility to participate in CCMEP for each county that the lead agency serves.

 

(A)When shall the CCMEP program plan be adopted and amended?

 

The initial CCMEP program plan shall be adopted and submitted to ODJFS no later than May 30, 2016, and may be amended by the lead agency as needed. The lead agency shall submit an amended plan to ODJFS no later than ten days after the amended program plan becomes effective.

 

(B)What are the requirements for submitting an initial or amended CCMEP program plan to ODJFS?

 

(1)The lead agency shall:

 

(a) Utilize the JFS 03001 "Comprehensive Case Management and Employment Program (CCMEP) Plan" (3/2016), for its CCMEP program plan; and

 

(b) Submit the CCMEP program plan to ODJFS in an electronic format. For each amendment, the submission shall contain one version of the plan that clearly indicates what was added or stricken from the prior effective plan and one version that reflects the final plan with all amendments included.

 

(2)If ODJFS determines that a CCMEP program plan is not consistent with the requirements of this rule, the CCMEP program plan shall be returned to the lead agency with recommendations for amendment.

 

(C)What must be included in a CCMEP program plan?

 

A CCMEP program plan shall be consistent with applicable state and federal laws and regulations and shall include written standards, criteria, and procedures for the operation of CCMEP including but not limited to:

 

(1)An explanation of how the lead agency will ensure compliance with Title II of the Americans with Disabilities Act (ADA) (2011) and section 504 of the Rehabilitation Act (2008) when a program participant discloses, has, or appears to have a physical or mental condition that substantially limits one or more major life activities.

 

(2) The process for referring individuals to CCMEP no later than seven days from

 

 

the date:

(a) Ohio works first (OWF) benefits have been authorized for a work eligible individual;

(b) An  OWF  recipient  not  determined  to  be  a  work  eligible  individual requests to participate in CCMEP;

(c) An individual receiving prevention, retention and contingency benefits or services requests to participate in CCMEP; and

(d)A low-income adult, in-school youth, or out-of-school youth has been determined to have a barrier to employment and is determined eligible for the Workforce Innovation and Opportunity Act (2014) (WIOA) youth program in accordance with rule 5101:10-3-01 of the Administrative Code.

(3) A description of the activities and services that the lead agency will utilize to make each of the fourteen services described in paragraph (E) of rule 5101:14-1-02 of the Administrative Code available to program participants. For each activity and service, the plan shall indicate which purpose described in paragraph (AA) of rule 5101:14-1-01 of the Administrative Code the activity or service can reasonably be expected to accomplish.

(4) The  plan  of  communication  between  local  participating  agencies  regarding OWF recipients including, but not limited to:

(a) The process for verifying participation in CCMEP activities for OWF work eligible program participants, including when a mandatory OWF work eligible participant fails to comply with the terms of an individual opportunity plan within ten days of the failure;

(b) The number of months a program participant has participated in OWF that were subject to the time-limit described in rule 5101:1-23-01 of the Administrative Code;

(c) When a program participant is determined to be a victim of domestic violence as described in division (D) of section 5107.02 of the Revised Code;

(d)Information regarding activities assigned in accordance with rule 5101:14-1-05 of the Administrative Code, including but not limited to: the location, schedule, and nature of the activity; and

(e) Other factors impacting continued CCMEP or OWF eligibility.

(5) The process for ensuring that information about an OWF or supplemental

nutrition assistance program (SNAP) recipient is shared with the county department of job and family services and will be acted upon in accordance with division 5101:1 and/or 5101:4 of the Administrative Code.

(6) The process for notifying a new lead agency within ten days of when a program participant moves out of the county in which the program participant is receiving CCMEP services and for developing a new service strategy within ten days of being notified that a program participant has moved into the county the lead agency serves.

(7) The frequency the lead agency will:

(a) Engage with each program participant to provide case management services. The lead agency shall make a reasonable attempt to engage with the program participant no less than:

(i) Once every fourteen days if the participant is receiving intensive case management in accordance with rule 5101:14-1-05 of the Administrative Code; and

(ii) Once every thirty days if the participant is not receiving intensive case management.

(b) Review individual opportunity plans developed in accordance with rule 5101:14-1-05 of the Administrative Code.

(8) The  process  for  determining  the  maximum  monthly  hours  of  participation allowable under the Fair Labor Standards Act (05/2000) for OWF recipients.

(9) The  process  for  providing  a  program  participant  with  written  notice  of scheduled appointments.

(10) The process for administering the comprehensive assessment in accordance with rule 5101:14-1-04 of the Administrative Code.

(11) A description of the intensive case management services that will be provided to program recipients receiving intensive case management in accordance with rule 5101:14-1-05 of the Administrative Code.

(12) A description of how the lead agency will ensure the co-location of services.

(13) A description of the supportive and follow-up services that may be provided to program participants and:

(a) The  agency's  plan  for  utilizing  CCMEP  funds  to  provide  supportive services for program participants;

(b) The agency's plan for ensuring that supportive services provided to program participants not already receiving OWF do not meet the definition of TANF assistance; and

(c) The agency's plan for providing follow-up services after a participant's exit from CCMEP.

(14) A description of the lead agency's role in the design of the CCMEP services procured through the workforce development board. The agency's plan shall include but is not limited to:

(a) How  the  local  participating  agencies  will  collaborate  in  designing procured services; and

(b) How the local participating agencies and workforce development board will ensure that there is no conflict of interest, in the event the workforce development board procures services of the county department of job and family services to provide one of the CCMEP services described in paragraph (E) of rule 5101:14-1-02 of the Administrative Code. Competitive procurement is not required for framework services (which includes intake, objective assessments, and the development of individual service strategy, case management, and follow-up services).

(15) An assurance that TANF or WIOA funds will not be used to pay a program participant directly for subsidized employment by a local participating agency as either a lead agency or as a service provider. An activity or service is considered to be subsidized employment when a private or public sector employer receives a subsidy from TANF and/or WIOA funds to offset some or all of the wages and costs of employing a program participant.

(16) The semi-annual process for ensuring that a program participant that is enrolled in TANF and that is not receiving OWF meets the eligibility criteria described in paragraph (D)(6)(b) of rule 5101:14-1-02 of the Administrative Code.

(17) When the lead agency has entered into an agreement for another entity to determine eligibility for the WIOA youth program in accordance with rule 5101:10-3-01 of the Administrative Code, the plan shall contain a description of the process the other entity will follow to ensure a timely determination of eligibility and referral to CCMEP.

(18) The timeframes and documentation requirements the lead agency will use to determine good cause in accordance with rule 5101:14-1-05 of the Administrative Code.

(19) Policies adopted by the local workforce development board relevant to the administration of CCMEP.

(20) The signature of:

(a) The administrator, director or executive director of the lead agency; and

(b) The chairman of the local workforce development board or the chairman's designee.

(21) Other matters the lead agency determines are necessary.

Effective:                                                             03/24/2016

Five Year Review (FYR) Dates:                         03/24/2021

CERTIFIED ELECTRONICALLY

Certification

03/14/2016

Date

Promulgated Under:                           119.03

Statutory Authority:                           Section 305.190 of Am. Sub. HB 64 of the 131st

General Assembly

Rule Amplifies:                                  Section 305.190 of Am. Sub. HB 64 of the 131st General Assembly