5101:2-12-30 Written information, policies and procedures to be provided to parents/guardians of children in licensed child care centers.

 

 

 

5101:2-12-30               Provision of Written information, policies and procedures to be provided to parents/guardians of children in licensed child care centers.

 

 

 

(A)    The administrator shall supply the custodial parent or guardian and all employees with written information concerning licensing, the program, policies and procedures of the center at the time of enrollment or employment, or when there are any revisions or additions. The information shall include:

 

(1)The written information shall include the JFS 01237 "Center Parent Information Required By Ohio Administrative Code" (rev. 09/2006) or all of the information included on that form.

 

(1)The written information contained in paragraph (A)(1) of this rule will be provided to the center by the department for distribution to custodial parents or guardians of children served by the center and to the center's employees.

 

(a) The center shall post the license issued by the Ohio department of job and family services in a conspicuous place in the center for review.

 

(b) A toll free number is listed on the license for reporting suspected violations of Chapter 5104. of the Revised Code or Chapter 5101:2-12 of the Administrative Code. A copy of the law and rules are available at the center for review upon request.

 

(c) The administrator and each employee of the child care center are required under section 2151.421 of the Revised Code to report their suspicions of child abuse or neglect to the public children services agency.

 

(d)Any custodial parent or guardian of a child enrolled in a child care center shall be permitted unlimited access to the center during hours of operation for the purposes of contacting their child(ren), or evaluating the care or the premises. A parent of a child enrolled at the center who is not the child's residential parent shall be permitted unlimited access to the center and be afforded the same rights as the residential parent unless there is court documentation limiting access and conditions of the nonresidential parent. Upon entering the center, the parent or guardian shall notify the administrator or designee of their presence.

 

(e) Rosters that include names and telephone numbers of parents of enrolled children are available upon request. Parents shall be notified that the rosters do not include the names or telephone numbers of those parents who requested not to be included.

 

(f) Licensing inspection reports and substantiated complaint investigation reports for the current licensing period must be displayed in a conspicuous location readily in view of parents or guardians in the

 

 

center.

(g) The center's licensing record, including licensing inspection reports and complaint investigations, as well as evaluation forms from the health, building, and fire departments that inspect the center, are available upon request from the Ohio department of job and family services.

(h) It is unlawful for the center to discriminate in the enrollment of children upon the basis of race, color, religion, sex, or national origin or disability in violation of the Americans with Disabilities Act of 1990, 104 Stat. 327, 42 U.S.C. 12101 et seq.

(2)   Center program information shall include at a minimum:

(a)   The center's name, address, telephone number.

(b)   Days and hours of operation.

(c)   The center's goals and philosophies.

(d)  The staff/child ratios and group sizes maintained for each age group.

(e)   Sample of the daily program schedule for all hours of operation for each age group of children the center is authorized to serve.

(3)     Any  information  provided  by  the  center  shall  not  be  in  conflict  with  the licensing rules and shall include at a minimum, the center's:

(a)   Guidance and management policy as described in rule 5101:2-12-22 of the Administrative Code, including:

(i)   Specific behavior management techniques to be used;

(ii)     A statement that the requirements of rule 5101:2-12-22 of the Administrative Code apply to all employees of the center.

(b)   Supervision of children information as described in rule 5101:2-12-20 of the Administrative Code, including all of the following:

(i)       Arrival and departure procedure to assure that children are supervised by center staff at all times, and that staff are aware of each child's arrival and departure.

(ii)    Procedure for releasing a child to persons other than the parent or guardian.

(iii)      Procedures regarding releasing a child according to a custody agreement.

(iv)   A statement that all children will be supervised at all times and, if the center chooses to serve school children, the center's policy on the activities of school children developed according to rule 5101:2-12-20 of the Administrative Code.

(v)      Procedures for the development of a written agreement for transitioning a child into the next age group, which may be initiated at the request of the parent or guardian or the center. The written agreement between the parent or guardian and the center shall specify the beginning and ending date of the transitioning period including the transitioning schedule. The agreement shall be signed by the parent or guardian.

(vi)   Written procedures for determining the whereabouts of a child who is to arrive at the center from another program when the child fails to appear at the center.

(vii)    The plan for operating the program when schools or programs are delayed or canceled.

(c)    Food information as required in rule 5101:2-12-39 of the Administrative Code, including:

(i)   Meals and snacks which will be served by the center.

(ii)    Required nutritional information if food is provided by parents or guardians.

(d)       Procedures    for   emergencies    and   accidents      as    required    in    rule 5101:2-12-34 of the Administrative Code, including:

(i)    A summary of the action to be taken by the center in the case of a "general emergency" or a "serious incident, injury or illness". This shall include a site the center may use in the event of emergency evacuation.

(ii)    The procedure to complete a JFS 01299 "Incident/Injury Report" (rev. 6/2007).

(e)       Management   of   illness   as   required   in   rule   5101:2-12-33   of   the Administrative Code, including:

(i)   Symptoms for discharge.

(ii)   Isolation precautions.

(iii)    Means of notifying parents or guardians when their children have been exposed to communicable disease.

(iv)   Procedures for administration of medication, food supplements and modified diets.

(v)   Policy regarding whether or not the center allows the possession and use of an inhaler or medication by a school child, when needed in an emergency for a child with a special health condition, including the procedures for obtaining consents and releases as the center deems appropriate if the center allows such possession and use.

(f)     Transportation  of  children  as  required  in  rule  5101:2-12-18  of  the Administrative Code, including:

(i)     Means of transporting children for emergencies, field trips and routine trips.

(ii)    Specific supervision plans for field trips and routine trips, which explains how all children will be accounted for at all times while in route and at destination.

(iii)    A statement that written permission from a parent or guardian is required for all trips.

(g)   Swimming policy as required in rule 5101:2-12-17 of the Administrative Code, including:

(i)   Summary of the center's plan for any swimming activities.

(ii)   Specific supervision plan during swimming activities.

(iii)     A statement that written permission from parent or guardian is required for swimming activities.

(h)        Outdoor   play    policy    as    required    in    rule    5101:2-12-14    of    the Administrative Code, including:

(i)    A statement that the center shall provide outdoor play each day in suitable weather for toddlers, preschool, and school children in attendance four or more consecutive daylight hours.

(ii)    The center's policy to limit outdoor play due to weather or safety issues. Considerations may include but are not limited to temperature, humidity, wind chill, ozone levels, pollen count, lightening, rain or ice. This plan shall provide for indoor large muscle play and include how the indoor large muscle play will be provided.

(i)   Participation policy as required in rule 5101:2-12-32 of the Administrative Code, including:

(i)     A procedure for parents or guardians and employees who need assistance with problems at the center.

(ii)   Opportunities for parent or guardian participation.

(iii)   Opportunities for parents or guardians to meet with center staff.

(j)     Evening  and  overnight  care  as  required  in  rule  5101:2-12-23  of  the Administrative Code, including:

(i)     A specific plan for supervision of children during evening and overnight care.

(ii)    A security plan that ensures that access to the center is limited to parents and guardians and authorized persons.

(iii)   Safe evening and overnight program and schedule.

(k)       Fees,  overtime  charges,  registration,  and  permanent  disenrollment policies.

(l)   Enrollment and health information as required in rule 5101:2-12-37 of the Administrative Code which is required for admission.

(m)   Any additional center policies.

(B)   A copy of the center's written information, policies and procedures shall be available at the center for review by the department.

(C)   The parent or guardian and each employee shall sign and date a statement verifying the review and receipt of the center's written policies and procedures. The signed statement shall be kept on file at the center for review by the department.

(D)    The center shall demonstrate in daily practice that all written policies, procedures, and statements given to the parents, guardians, and employees are followed.

(E)   The administrator or designee shall interview each child and their parent or guardian prior to the child's admission to the program. The parent or guardian board of a parent cooperative child care center may conduct the pre-admission interview.

(F)     The center shall provide the center's tax identification number to the parent or guardian at the time children are accepted into the program or upon request from the parent or guardian.

Effective:                                                     07/01/2010

R.C. 119.032 review dates:                         02/03/2010 and 07/01/2015

CERTIFIED ELECTRONICALLY

Certification

05/21/2010

Date

Promulgated Under:                           119.03

Statutory Authority:                           5104.011

Rule Amplifies:                                  5104.011, 5104.03

Prior Effective Dates:                         3/1/81, 2/8/82, 9/1/86, 1/2/92 (Emer.), 4/1/92, 4/1/03,

9/1/05, 9/1/07