5120:1-3-07 Independent housing licensing standards.

 

TO BE RESCINDED

 

5120:1-3-07                 Fiscal management.

 

 

 

(A)   The licensed facility shall submit to the licensing agency an annual written audit of revenues and expenditures which links program functions and activities to the cost necessary for their support.

 

(B)   The licensed facility shall have a fiscal system which accounts for all income and expenditures on an ongoing basis.

 

(C)   The licensed facility's fiscal process shall include at least an annual financial audit of the agency.

 

(D)     The licensed facility shall prepare and distribute to the licensing agency, at a minimum, the following documents pertinent to the licensed facility, income and expenditure statements; funding source financial reports; and independent audit reports.

 

(E)   When the licensed facility is required by the licensing agency and/or by the court to manage individual offender's funds, it shall have written fiscal policies and procedures.

 

(1)    All funds received from offenders shall be acknowledged by a receipt to the offender. "All funds" include checks as well as cash. The original is given to the offender and a copy of kept by the agency.

 

(2)     An individual balance sheet shall be established and maintained for each offender, turning money into the facility. The agency's copy of the receipt slip may be attached to the individual ledger sheet as a permanent record.

 

(3)   Assistance will be provided to, offenders in establishing a bank account for the deposit and disbursement of funds.

 

(4)   The licensed facility may hold bank account books for the, offender if written permission is given by the offender authorizing the agency to do so.

 

(5)   A designated staff person assigned to the offender shall meet with the offender

 

 

 

5120:1-3-07                                               TO BE RESCINDED                                        2

upon request to ensure that the checkbook balance and the individual balance sheets reconcile.

(6)   Both the offender and the staff person shall sign their names to the individual balance sheet indicating that all offender funds have been accounted for.

(7)   Collection and distribution of furloughees earnings shall be in accordance with rule 5120:1-1-28 of the Administrative Code.

(F)   The licensed facility shall have general liability insurance or be self-insured against such liability.

(G)   The licensed facility shall have and follow written procedures for the collection of all fines and costs ordered by the courts.

Effective:                                7/1/2002

R.C. 119.032 review dates:    3/22/2002

CERTIFIED ELECTRONICALLY

Certification

06/14/2002 03:08 PM

Date

Promulgated Under:   119.03

Statutory Authority:   2967.14, 2967.26

Rule Amplifies:           5120.031

Prior Effective Dates: 4/17/93, 7/1/96.