123:6-1-01 Definitions.

 

 

 

123:6-1-01                   Assignment of Vehicles.

 

 

 

(A)As used in this rule:

 

(1)"State Agency" has the same meaning as in Revised Code Section 125.831(D).

 

(2) "Motor Vehicle" has the same meaning as in Revised Code Section 125.831(D).

 

(3)"Motor Pool" means the motor vehicles an agency has that are available to all qualified employees of that agency.

 

(4) "Fleet" means the entire inventory of motor vehicles within the state agency.

 

(B)Each state agency shall limit the size of its fleet to a number that is necessary for efficient and effective business operations. In addition, each agency shall maximize the number of motor pool vehicles within its fleet.

 

(C)Each state agency shall make available its pool of motor vehicles to employees for necessary business related travel only.

 

(D)A  state  agency  may  not  assign  any  state  motor  vehicle  for  long  term  regular work-related use, unless both of the following are met:

 

(1)The employee's regular work-related activities require frequent business travel; and

 

(2)The employee's work-related activities require motor vehicle travel that exceeds the established minimum number of annual business miles as determined by the Ohio Department of Administrative Services, pursuant to Ohio Revised Code Section 125.832(O).

 

(E)A state agency may not assign any state motor vehicle for long-term regular commuting, unless no vehicle is available in the agency's pool of motor vehicles and any of the following are met:

 

(1)The state agency requires that an employee be "on-call" twenty-four hours a day for each of the seven days of the week, in order to meet non-business hours emergency, security or public communications needs; or

 

(2)The state employee is required to use specialized equipment that can not be attached to an employee personal vehicle or would impractical to be transported in an employee's personal vehicle; or

 

(3)The  employee  is  required  to  travel  to  and  from  various  work  locations throughout the state and meets the requirements of parts 1 and 2 above.

 

(F) The Director of Administrative Services shall approve all assignments of motor vehicles. Each state agency shall provide the Director all necessary information

 

 

regarding a request to assign a vehicle to an agency employee. The state agency shall provide the necessary information prior to assignment and on a form and in a format prescribed by the Director.

(G) Failure to maintain current and accurate employee assignment information may result in the Department of Administrative Services revoking all or part of the authority delegated to an agency pursuant to Revised Code Section 125.832(G).

(H) The Department of Administrative Services may revoke the authority delegated to the agency pursuant to Revised Code Section 125.832(G) at any time when an agency substantially deviates from the policies and procedures as set forth by the department or fails to provide information as requested by the department.

Effective:	08/01/2006
R.C. 119.032 review dates:	08/01/2011
CERTIFIED ELECTRONICALLY
Certification
07/14/2006
Date
Promulgated Under:	119.03
Statutory Authority:	125.832
Rule Amplifies:	125.832