5101:2-12-30 Written information, policies and procedures to be provided to parents/guardians of children in licensed child care centers.  

  • Text Box: ACTION: Final Text Box: DATE: 07/25/2005 11:25 AM

     

     

     

    5101:2-12-30               Center Provision of information, policies and procedures in licensed child care centers.

     

     

     

    (A)   Policies and procedures: the The administrator shall supply the custodial parent or guardian and all employees with written information concerning licensing, the program, policies and procedures of the center at the time of enrollment or employment, or when there are any revisions or additions. The information shall include:

     

    (1)    Licensing information: the information The written information contained in paragraph (A)(1) of this rule will be provided to the center by the department for distribution to custodial parents or guardians of children served by the center and to the center's employees.

     

    (a)   The center shall post the license issued by the Ohio department of job and family services in a conspicuous place in the center for review.

     

    (b)     A toll free number is listed on the license for reporting suspected violations of Chapter 5104. of the Revised Code or Chapter 5101:2-12 of the Administrative Code. A copy of the law and rules are available at the center for review upon request.

     

    (c)   The administrator and each employee of the child care center are required under section 2151.421 of the Revised Code to report their suspicions of child abuse or neglect to the public children services agency.

     

    (d)   Any custodial parent or guardian of a child enrolled in a child care center shall be permitted unlimited access to the center during hours of operation for the purposes of contacting their child(ren), or evaluating the care or the premises. A parent of a child enrolled at the center who is not the child's residential parent shall be permitted unlimited access to the center and be afforded the same rights as the residential parent unless there is court documentation limiting access and conditions of the nonresidential parent. Upon entering the center, the parent or guardian shall notify the administrator or designee of their presence;.

     

    (e)    Rosters that include names and telephone numbers of parents of enrolled children are available upon request. Parents shall be notified that the rosters do not include the names or telephone numbers of those parents who requested not to be included.

     

    (f)     Licensing inspection reports and substantiated complaint investigation reports for the current licensing period must be displayed in a conspicuous location readily in view of parents or guardians in the

     

     

    center.

    (g)    The center's licensing record, including licensing inspection reports and complaint investigations, as well as evaluation forms from the health, building, and fire departments that inspect the center, are available upon request from the Ohio department of job and family services.

    (h)   It is unlawful for the center to discriminate in the enrollment of children upon the basis of race, color, religion, sex, or national origin or disability in violation of the Americans with Disabilities Act of 1990, 104 Stat. 327, 42 U.S.C. 12101 et seq.

    (2)   Center program information which includes shall include at a minimum:

    (a)   The center's name, address, telephone number;.

    (b)   Days and hours of operation;.

    (c)   The center's goals and philosophies;.

    (d)  The staff/child ratios and group sizes maintained for each age group;.

    (e)   Sample of the daily program schedule for all hours of operation for each age group of children the center is authorized to serve.

    (3)    Center written information may Any information provided by the center shall not be in conflict with the licensing rules and shall include at a minimum, the center's:

    (a)      Guidance and management policy pursuant to as described in rule 5101:2-12-22 of the Administrative Code, including:

    (i)   Specific behavior management techniques to be used;

    (ii)        A statement that the specifications requirements of rule 5101:2-12-22 of the Administrative Code apply to all employees of the center.

    (b)     Supervision of children information pursuant to as described in rule 5101:2-12-20 of the Administrative Code, including all of the following:,

    (i)       Arrival and departure procedure to assure that children are supervised by center staff at all times, and that staff are aware of each child's arrival and departure.

    (ii)    Procedure for releasing a child to persons other than the parent or guardian.

    (iii)      Procedures regarding releasing a child according to a custody rcustody agreement agreements.

    (iv)   A statement that all children will be supervised at all times and, if the center chooses to serve school children, the center's policy on the activities of school children developed according pursuant to paragraph (D) of rule 5101:2-12-20 of the Administrative Code.

    (v)      Procedures for the development of a written agreement for transitioning a child into the next age group, which may be initiated at the request of the parent or guardian or the center. The written agreement between the parent or guardian and the center shall specify the beginning and ending date of the transitioning period including the transitioning schedule. The agreement shall be signed by the parent or guardian.

    (vi)   Written procedures for determining the whereabouts of a child who is to arrive at the center from another program when the child is absent but scheduled to be fails to appear at the center and the plan for operating when schools or programs are delayed or canceled.

    (vii) The plan for operating the program when schools or programs are delayed or canceled.

    (c)     Food information pursuant to as required in rule 5101:2-12-39 of the Administrative Code, including:

    (i)   Meals and snacks which will be served by the center; .

    (ii)    Required nutritional information if food is provided by parents or guardians., pursuant to rule 5101:2-12-39 of the Administrative Code.

    (d)   Procedures for emergencies and accidents pursuant to as required in rule 5101:2-12-34 of the Administrative Code, including:

    (i)    A summary of the action to be taken by the center in the case of a "general emergency" or a "serious incident, injury or illness". This shall include a site the center may use in the event of emergency evacuation;.

    (ii)    The procedure to complete an incident/injury report a JFS 01299 "Incident/Injury Report" (Rev. 6/2004).

    (e)   Management of illness pursuant to as required in rule 5101:2-12-33 of the Administrative Code, including:

    (i)      Symptoms for discharge pursuant to rule 5101:2-12-33 of the Administrative Code;.

    (ii)   Isolation precautions;.

    (iii)    Means of notifying parents or guardians when their children have been exposed to communicable disease;.

    (iv)   Procedures for administration of medication, food supplements and modified diets..

    (v)   Policy regarding whether or not the center allows the possession and use of an inhaler or medication by a school child, when needed in an emergency for a child with a special health condition, including the procedures for obtaining consents and releases as the center deems appropriate if the center allows such possession and use..

    (f)   Transportation of children pursuant to as required in rule 5101:2-12-18 of the Administrative Code, including:

    (i)     Means of transporting children for emergencies, field trips and routine trips;.

    (ii)    Specific supervision plans for field trips and routine trips, which explains how all children will be accounted for at all times while

    in route and at destination;.

    (iii)    A statement that written permission from a parent or guardian is required for all trips.

    (g)    Swimming policy pursuant to as required in rule 5101:2-12-17 of the Administrative Code, including:

    (i)   Summary of the center's plan for any swimming activities;.

    (ii)   Specific supervision plan during swimming activities;.

    (iii)     A statement that written permission from parent or guardian is required for swimming activities.

    (h)    Outdoor play policy pursuant to as required in rule 5101:2-12-14 of the Administrative Code, including:

    (i)    A statement that the center shall provide outdoor play each day in suitable weather for toddlers, preschool, and school children in attendance four or more consecutive daylight hours;.

    (ii)    The center's policy to limit outdoor play due to weather or safety issues.

    (i)    Participation policy pursuant to as required in rule 5101:2-12-32 of the Administrative Code, including:

    (i)     A  procedure  for  parents  or  guardians  and  employees  who  need assistance with problems at the center;.

    (ii)   Opportunities for parent or guardian participation;.

    (iii)   Opportunities for parents or guardians to meet with center staff.

    (j)   Evening and overnight care pursuant to as required in rule 5101:2-12-23 of the Administrative Code, including:

    (i)     A  specific  plan  for  supervision  of  children  during  evening  and overnight care;.

    (ii)    A security plan that ensures that access to the center is limited to parents and guardians and authorized persons;.

    (iii)   Safe evening and overnight program and schedule..

    (k)       Fees, overtime charges, registration, and permanent disenrollment policies.

    (l)      Enrollment and health information pursuant to as required in rule 5101:2-12-37 of the Administrative Code which is required for admission.

    (m)   Any additional center policies.

    (B)   A copy of the center's written information, policies and procedures shall be available at the center for review by the director's representative department.

    (C)   The parent or guardian and each employee shall sign and date a statement verifying the review and receipt of the center's written policies and procedures listed in paragraph (A) of this rule. The signed statement shall be kept on file at the center for review by the director's representative department.

    (D)    The center shall demonstrate in daily practice that all written policies, procedures, and statements given to the parents, guardians, and employees are followed.

    (E)   Preadmission interview: the The administrator or designee shall interview each child and their parent or guardian prior to the child's admission to the program. The parent or guardian board of a parent cooperative child care center may conduct the pre-admission interview.

    (F)   The center shall provide the center's tax identification number to parents the parent or guardian guardians at the time children are accepted into the program or , upon request from the parent or guardian.

    Effective:                                                     09/01/2005

    R.C. 119.032 review dates:                         03/31/2005 and 01/31/2010

    CERTIFIED ELECTRONICALLY

    Certification

    07/25/2005

    Date

    Promulgated Under:                           119.03

    Statutory Authority:                           5104.011

    Rule Amplifies:                                  5104.011, 5104, 03

    Prior Effective Dates:                         3/1/81, 2/8/82, 9/1/86, 1/2/92 (Emer.), 4/1/92, 4/1/03

Document Information

Effective Date:
9/1/2005
File Date:
2005-07-25
Last Day in Effect:
2005-09-01
Five Year Review:
Yes
Rule File:
5101$2-12-30_PH_FF_A_RU_20050725_1125.pdf
Related Chapter/Rule NO.: (1)
Ill. Adm. Code 5101:2-12-30. Written information, policies and procedures to be provided to parents/guardians of children in licensed child care centers