5101:2-13-30 Policies/procedures and insurance requirements for licensed type A homes.

 

 

 

5101:2-13-30               Type  A  home  Requirement  to  provide  information,  policies and procedures for licensed type A homes.

 

 

 

(A)   Policies and procedures: the The administrator shall supply the parent or guardian and all employees with written information concerning licensing, the program, policies and procedures of the type A home at the time of enrollment or employment, or when there are any revisions or additions. The information shall be completed on the prescribed form and shall include the following items:.

 

(1)  Licensing information:

 

(a)   The home shall post the license issued by the Ohio department of job and family services in a conspicuous place in the type A home for review.

 

(b)     A toll free number is listed on the license for reporting suspected violations of Chapter 5104. of the Revised Code or Chapter 5101:2-13 of the Administrative Code. A copy of the law and rules are available at the type A home for review upon request.

 

(c)    The administrator and each employee of the type A home are required under section 2151.421 of the Revised Code to report their suspicions of child abuse or neglect to the public children services agency.

 

(d)    Any parent or guardian of a child enrolled in a type A home shall be permitted unlimited access to the home during hours of operation for the purposes of contacting their children, or evaluating the care or the premises. A parent of a child enrolled at the home who is not the child's residential parent shall be permitted unlimited access to the home and be afforded the same rights as the residential parent unless there is court documentation limiting access and conditions of the nonresidential parent. Upon entering the home, the parents and guardians shall notify the administrator or designee of their presence.

 

(e)    Rosters that include names and telephone numbers of parents of enrolled children are available upon request. Parents shall be notified that the rosters do not include the names or telephone numbers of those parents who requested not to be included.

 

(f)    Licensing inspection reports and complaint investigation reports for the current licensing period must be displayed in a conspicuous location readily in view of parents or guardians.

 

(g)   The type A home's licensing record including licensing inspection reports

 

 

 

and complaint investigations as well as evaluation forms from the building and fire departments that inspect the home, are available upon request from the Ohio department of job and family services.

(h)    It is unlawful for the type A home to discriminate in the enrollment of children upon the basis of race, color, religion, sex, national origin, or disability in violation of the Americans with Disabilities Act of 1990, 104 Stat. 32, 42 U.S.C. 12101 et seq.

(2)    Type A home program information, which includes at a minimum least all of the following information:

(a)   The type A home's name, address, telephone number;.

(b)   Days and hours of operation;.

(c)   The staff/child ratios maintained;.

(d)  Sample of the daily program schedule for all hours of operation; and.

(e)   Procedure for parents and guardians and employees who need assistance with problems at the type A home.

(3)     Type A home written information, policies and procedures, shall not be in conflict with the licensing rules and shall include at a minimum each of the following:

(a)   Guidance and management policy according to the requirements of (rule 5101:2-13-22 of the Administrative Code):, which shall include specific behavior management techniques to be used and a statement that the requirements of rule 5101:2-13-22 of the Administrative Code apply to all employees of the type A home.

(i) Specific behavior management techniques to be used.

(ii) A  statement  that  the  specifications  of  rule  5101:2-13-22 of  the Administrative Code apply to all employees of the home.

(b)      Supervision  of  children  as  required  by  (rule  5101:2-13-20  of  the Administrative Code):.

(i)       Arrival  and  departure  procedure  to  assure  that  children  are

supervised by type A home staff at all times.

(ii)    Procedure for releasing a child to persons other than the parent or guardian.

(iii)      Procedures  regarding  releasing  a  child  according  to  a  custody agreements agreement.

(iv)      A  statement  that  all  children  will  be  supervised  at  all  times according to rule 5101:2-13-20 of the Administrative Code.

(v)   Written procedures for determining the whereabouts of a child when the child is absent but scheduled to be at the type A home and the plan for operating when schools or programs are delayed or canceled.

(c)   Food information as required by (rule 5101:2-13-39 of the Administrative Code):

(i)   Meals and snacks which will be served by the type A home;.

(ii)    Required nutritional information if food is provided by parents or guardians.

(d)       Procedures   for   emergencies   and   accidents   as   required   by   (rule 5101:2-13-34 of the Administrative Code):

(i)   A summary of the action to be taken by the type A home in the case of a general emergency or a serious incident, injury or illness.

(ii)   The procedure to complete an incident/injury report.

(e)       Management   of   illness   as   required   by   (rules   5101:2-13-31   and 5101:2-13-33 of the Administrative Code):

(i)   Symptoms for discharge;.

(ii)   Isolation precautions;.

(iii)    Means of notifying parents or guardians when their children have

been exposed to communicable disease;.

(iv)   Procedures for administration of medication, food supplements and modified diets.

(v)   Policy regarding whether or not the home allows the possession and use of an inhaler or medication by a school child when needed in an emergency for a child with a special health condition, including the procedures for obtaining consents and releases as the home deems appropriate if the home allows such possession and use.

(f)      Transportation  of  children  as  required  by  (rules  5101:2-12-18  and 5101:2-13-34 of the Administrative Code):

(i)     Means of transporting children for emergencies, field trips and routine trips;.

(ii)    Specific supervision plans for field trips and routine trips, which explains how all children will be accounted for at all times while in route and at destination;.

(iii)    A statement that written permission from a parent or guardian is required for all trips.

(g)   Swimming policy as required by (rule 5101:2-13-17 of the Administrative Code):

(i)   Summary of the type A home's plan for any swimming activities;.

(ii)   Specific supervision plan during swimming activities;.

(iii)     A statement that written permission from parent or guardian is required for swimming activities.

(h)    Outdoor play as required by (rule 5101:2-13-14 of the Administrative Code):

(i)    A statement that the type A home shall provide outdoor play each day in suitable weather for toddlers, preschool, and school children in attendance four or more consecutive daylight hours;.

(ii)    The type A home's policy to limit outdoor play due to weather or safety issues.

(i)     Evening  and  overnight  care  as  required  in  (rule  5101:2-13-23  of  the Administrative Code):

(i)     A  specific  plan  for  supervision  of  children  during  evening  and overnight care;.

(ii)     A security plan that ensures that access to the type A home is limited to parents and guardians and authorized persons;.

(iii)   Safe evening and overnight program and schedule.

(j)   Fees, overtime charges, registration, and permanent disenrollment.

(k)     Enrollment  and  health  information  which  is  required  for  admission according to (rule 5101:2-13-37 of the Administrative Code).

(l)   Any additional type A home policies.

(B)    A copy of the type A home's written information, policies and procedures shall be available at the home for review by the director's representative department.

(C)   The parent or guardian and each employee shall sign and date a statement verifying the review and receipt of the written policies and procedures. The signed statement shall be kept on file at the type A home for review.

(D)     The type A home shall demonstrate in daily practice that all written policies, procedures, and statements given to the parents, guardians, and employees are followed.

(E)   Preadmission interview: The administrator or designee shall interview each child and their parent or guardian prior to the child's admission to the program.

(F)   The type A home shall provide the tax identification number to parents or guardians at the time children are accepted into the program or, upon request.

Effective:                                                     09/01/2005

R.C. 119.032 review dates:                         03/31/2005 and 01/31/2010

CERTIFIED ELECTRONICALLY

Certification

07/25/2005

Date

Promulgated Under:                           119.03

Statutory Authority:                           5104.011

Rule Amplifies:                                  5104.011, 5104.03

Prior Effective Dates:                         9/5/86, 7/1/03