5160-28-04.1 Cost-based clinics: submission of an FQHC cost report.

 

 

 

5160-28-04.1               Cost-based clinics: submission of an FQHC cost report.

 

 

 

(A)A federally qualified health center (FQHC) must submit a cost report in any of the following circumstances:

 

(1)An FQHC newly enrolled as a medicaid provider must submit a cost report covering the twelve-month period beginning on the first day of the first full month after enrollment.

 

(2)An FQHC that has chosen to provide an additional FQHC service must submit a cost report for that service covering the twelve-month period beginning on the first day of the first full month after addition of the service.

 

(3)An FQHC that requests an adjustment in a per-visit payment amount (PVPA) based on a change in scope of an existing FQHC service must submit two cost reports for that service: the first one covering the twelve-month period ending on the last day of the last full month before the change in scope, the second one covering the twelve-month period beginning on the first day of the first full month after the change in scope. If the adjustment is granted, the adjustment amount is the difference (positive, negative, or zero) obtained when the PVPA derived from the first cost report is subtracted from the PVPA derived from the second cost report. The new PVPA is the sum of the current PVPA and the adjustment amount.

 

(B)A government-operated FQHC that requests the alternate payment method (APM) described in rule 5160-28-07.1 of the Administrative Code must submit cost reports in accordance with that rule.

 

(C)No extension will be granted for submission of cost reports. If an FQHC fails to submit a complete and accurate cost report within ninety days after the end of a reporting period, the department may choose to take either or both of two courses of action:

 

(1)It may decline to make any adjustments to the PVPAs established for the FQHC.

 

(2)It may impose a penalty of not more than five hundred dollars for each business day on which the cost report is late.

 

(D)The department has sole discretion over whether to grant a request for an adjustment in a PVPA based on a change in scope.

 

(E)A request for an adjustment in a PVPA based on a change in scope must be made in writing. In making such a request, an FQHC must include the following information:

 

(1)It must specify that the basis for the request is a change in scope.

 

 

 

(2) It must demonstrate that all reasonable attempts were made to address cost changes outside of the adjustment process.

(3) It must demonstrate that an adjustment is warranted by providing detailed evidence derived from a community needs assessment based on population demographics, a completed business plan, or other similar documents.

(4) It must specify which cost centers have been affected and why.

(5) If the change in scope is attributable to a change in the intensity of services provided, then the FQHC must demonstrate the direct connection. It may do so, for example, by providing evidence that a shift in the distribution of diagnoses has changed the acuity of care or by showing that the relative-value components of the services provided have changed.

(F) The department must respond in writing within sixty days after it receives a request for an adjustment in a PVPA based on a change in scope or after it receives additional information needed to determine whether an adjustment is warranted.

(G) The following conditions apply to any adjustment in a PVPA based on a change in scope:

(1) Such an adjustment can be granted only once for a particular circumstance for a particular FQHC service site.

(2) No adjustment will be made if the percentage of change represented by the calculated PVPA for the service is not at least twice the medicare economic index (MEI) for the relevant year.

(3) No adjusted PVPA may exceed any limit, ceiling, or other maximum set forth in agency 5160 of the Administrative Code.

Replaces:                                                              Part of 5160-28-09, 5160-28-10

Effective:                                                             10/01/2016

Five Year Review (FYR) Dates:                         10/01/2021

CERTIFIED ELECTRONICALLY
Certification
09/19/2016
Date
Promulgated Under:	119.03
Statutory Authority:	5164.02
Rule Amplifies:	5164.02
Prior Effective Dates:	10/25/2001, 07/01/2006