3356-7-32. Fringe benefits, non-credit continuing education fee remission

(A) Policy statement. The university is committed to employment practices that promote the health and welfare of its employees. Through its various fringe benefits packages, it offers employees incentives to pursue additional education; to take advantage of events, activities and performances offered; and to otherwise enhance each employee's standard of living. University employees who are in a bargaining unit should refer to their collective bargaining agreement for information regarding eligibility for continuing education fee remission.

(B) Continuing education fee remission eligibility. Full-time and three-quarter part-time employees shall be entitled to instructional fee remission twice per calendar year for non-credit continuing education courses offered through the university's metro college.

(C) Parameters.

(1) An eligible employee's spouse and dependent children shall each be entitled to instructional fee remission once per calendar year for such non-credit continuing education courses, provided there is an enrollment slot available above and beyond the enrollment level required to fund the course.

(2) Charges for materials, facilities, texts, and consumable or other non-instructional items are the responsibility of the enrollee and shall be payable at the time of registration.

(3) The responsibility for making a determination regarding the required enrollment level in any given course rests with the university.

(D) Procedures.

(1) Eligible employees or dependents are required to make application in advance of enrollment on a form provided by the Metro college office of university outreach and in accordance with established deadlines.

(2) Enrollment in classes is restricted to times that do not interfere with the performance of an employee's assigned duties and responsibilities. Supervisors may make exceptions to this restriction provided that there is no adverse impact on the operational needs of the work unit and arrangements have been made for the employee to make up any missed work time. An employee wishing to enroll in a non-credit continuing education class that is offered during their normal work hours must initiate a discussion and obtain approval of the matter from their appropriate academic department chairperson or department/unit supervisor well in advance of the class registration period.

(3) If the discussion results in a decision that such enrollment will not interfere with the performance of assigned duties and responsibilities, the employee may proceed to register for the class. The employee and supervisor shall come to a written understanding as to how the employee will attend class and work his/her required number of hours.

(4) In addition to the registration form, employees are required to complete a Metro college employee remission form and forward it with the registration form. Employee remission forms are available on the Metro college website: http://web.ysu.edu/metro/.

Effective: 12/31/2018
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: 07/15/1999, 06/16/2003, 12/27/2012