3356-7-37. Administrative complaint process - professional/ administrative exempt employees

(A) Policy statement. The university is committed to equitable employment practices and maintains a complaint process that may be utilized by professional/administrative exempt employees to provide prompt and equitable resolution of disputes resulting from certain administrative decisions.

(B) Parameters.

(1) Employees with a complaint about an administrative decision are encouraged to initiate informal discussion with their immediate supervisor prior to filing a formal complaint.

(2) Employees may file a formal complaint of an administrative decision regarding termination, discipline, or disputes concerning working conditions or promotion.

(3) This policy is not applicable to members of collective bargaining units.

(4) The chief human resources officer is authorized to develop procedures for the implementation of this policy.

(C) Procedures.

(1) A formal written complaint identifying the specific grounds must be filed no later than ten working days of the occurrence or knowledge of the occurrence. This complaint is to be directed to the person's immediate supervisor.

(2) The supervisor will conduct an appropriate review and respond to the complaint in writing within ten working days of its receipt.

(3) If the person filing the complaint is not satisfied with the supervisor's response, the employee may forward a written notification within ten working days, with particulars, to the appropriate dean, executive director, or other appropriate university official for review. A written response will be provided the employee within ten working days of its receipt.

(4) If this response does not satisfy the employee, a written complaint may be sent to the chief human resources officer within ten working days. The chief human resources officer, in consultation with the appropriate vice president, will appoint a three-person panel to review all information submitted and render a final written decision. Said written decision will be provided within twenty-one working days from the date on which the panel meets to review the submitted information.

Replaces: 3356:1-17-38

Effective: 1/23/2012
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: 6/16/03