5101:2-13-25. Medication administration, food supplements and medical foods for a licensed family child care provider

(A) What are the requirements for prescription medications, nonprescription medicines containing codeine or aspirin, or nonprescription medication to be given longer than three consecutive days in a fourteen day period?

(1) The family child care provider shall ensure that the parent complete and sign box one of the JFS 01217 "Request for Administration of Medication for Child Care" (rev. 12/2016).

(2) The family child care provider shall ensure that the instructions in box two of the JFS 01217 are completed and signed by a licensed physician, licensed dentist, advanced practice nurse or certified physician's assistant.

(3) If the medication is stored in the original container with prescription label that includes the child's full name, a current dispensing date within the previous twelve months, exact dosage and directions for use, box two of the JFS 01217 does not need to be completed.

(B) What are the requirements for non-prescription medications, food supplements or medical foods?

The family child care provider shall :

(1) Ensure that the parent completes and signs box one of the JFS 01217.

(2) Ensure that one of the following is met:

(a) The medication or product is stored in the original container with a manufacturer's label containing directions based on the age and/or weight of the child.

(b) The instructions in box two of the JFS 01217 are completed and signed by a licensed physician, licensed dentist, advanced practice nurse or certified physician's assistant. This excludes topical preventative products and lotions unless the instructions exceed the manufacturer's instructions or use.

(C) What are the requirements for topical products and lotions?

The family child care provider shall:

(1) Ensure that the product is stored in the original container with manufacturer's label that includes directions based on the age and/or weight of the child.

(2) Ensure that the parent completes and signs box one of the JFS 01217.

(3) Apply the nonprescription topical products and lotions according to the manufacturer's instruction. Documentation is not required by the staff.

(4) A JFS 01217 is not required for hand sanitizer or lip balm.

(D) What are the requirements for a licensed family child care home who chooses to administer medications, food supplements, medical foods or topical products in a licensed family child care home?

The family child care provider shall:

(1) Not administer any medication, food supplement, medical food, or topical product until the child has received the first dose or application at least once prior to the provider administering a dose or applying the product, to avoid unexpected reactions. Emergency medications that are listed on a completed JFS 01236 "Child Medical/Physical Care Plan for Child Care" (rev. 12/2016) for the child are exempt from this requirement.

(2) Not administer any medication, food supplement, medical food or topical product for any period of time beyond the date indicated by the physician, physician's assistant, advanced practice nurse certified to prescribe medication, or licensed dentist, on the prescription label, for twelve months from the date of the form, or after the expiration date on the medication, whichever comes first.

(3) Document each administration or application on the JFS 01217 immediately after administering. This excludes items in paragraph (C)(3) of this rule.

(4) Nonprescription medication dosages administered shall not exceed prescribed dosages or the manufacturer's recommended dosages.

(5) A separate JFS 01217 shall be used for each medication, food supplement, medical food or topical product to be administered for each child.

(6) Each JFS 01217 is valid for the time period listed on the form, not to exceed twelve months from the date of signature.

(7) Retain each JFS 01217 on file at the home for at least one year following the last administration of the medication or product.

(E) What are the requirements for storing medication, food supplements and medical foods in a licensed family child care home?

The family child care provider shall:

(1) Safely store all medication, food supplements, and medical foods immediately upon arrival at the home. Ensure the medication or product is in the original container with the child's name affixed.

(2) Keep medication and products out of the reach of children, unless a school-age child is permitted to carry their own emergency medication and a JFS 01236 is completed and on file at the home.

(3) School-age children are permitted to carry and use their own topical products.

(4) Refrigerate in a separate container, medications or products immediately upon arrival at the home if needed.

(5) Ensure that medications and products are accessible to child care staff members at all times.

(6) Ensure that medications and products are removed from the home when no longer needed or expired.

Effective: 10/29/2017
Five Year Review (FYR) Dates: 12/31/2021
Promulgated Under: 119.03
Statutory Authority: 5104.017, 5104.018
Rule Amplifies: 5104.017, 5104.018
Prior Effective Dates: 4/1/82, 5/20/83, 9/1/86, 9/5/86, 2/15/88, 5/1/89, 10/1/97 (Emer.), 12/30/97, 4/1/03, 7/1/03, 9/1/05, 8/14/08, 1/1/14, 11/22/15, 12/31/16