5101:9-6-05 Income maintenance (IM) allocations.

 

 

 

5101:9-6-05                 Income maintenance (IM) control funding, non-emergency transportation (NET) funding, and pregnancy related services and transportation (PRST) funding.

 

 

 

(A)   The IM control funding is used by the county department of job and family services (CDJFS) to meet matching fund requirements or reimburses the county for administrative expenditures incurred in the administration of the disability financial assistance (DFA), food assistance, and medicaid programs. The Ohio department of job and family services (ODJFS) will establish establishes a budget for the IM control amount allocated to the CDJFS. The ODJFS will enter enters each CDJFS's aggregate budget in the statewide reporting system and for the following:

 

(1)   IM control DFA;

 

(2)   IM control food assistance; and

 

(3)   IM control medicaid.

 

(B)   The funding for IM control budgets consists of one hundred per cent state funds, and is in addition to the county mandated share required by section 5101.16 of the Revised Code and detailed in rule 5101:9-6-31 of the Administrative Code.

 

Federal medicaid administration funding and federal food assistance administration funding is passed through to the CDJFS at the federal financial participation (FFP) rate of fifty per cent. The income maintenance IM control allocation shall be used by the CDJFS as the nonfederal match for both food assistance and medicaid administrative expenditures. In the event that a CDJFS's IM control food assistance or IM control medicaid budget is exhausted prior to the end of the state fiscal year (SFY), the CDJFS shall be required to provide local nonfederal funds to be used as medicaid administration (MA) and food assistance match.

 

(C)  The IM control funding is issued on a SFY basis, July first through June thirtieth.

 

(D)  The following methodology is used to distribute available IM control funds.

 

(1)   Thirty per cent is based on county population less than one hundred per cent of the federal poverty level utilizing the most recent calendar year (CY) data from the U.S. bureau of census.

 

(2)   Thirty per cent is based on county population less than two hundred per cent of the federal poverty level utilizing the most recently available CY data from the U.S. bureau of census.

 

 

 

 

(3)   Thirty per cent is based upon the county's "adjusted recipients." The number of adjusted recipients is equal to the total of the categories of non-public assistance food assistance recipients, DFA recipients and DMA disability medical assistance (DMA) recipients, adult medicaid recipients, healthy start recipients, children health insurance program (CHIP) recipients, TANF-related medicaid recipients, and TANF recipients.

(4)     Five per cent is based upon the county's average unemployment rate as compared statewide in the same category, utilizing the most recently available report month.

(5)   Five per cent is based upon the county's poverty rate. A county's poverty rate is identified as the percentage of the county's population living at or below the federal poverty level.

(E)   Upon completion of the steps in paragraph (D) of this rule, a 0.03 per cent adjusting factor is used to increase or decrease the funding based upon the county difference to the statewide average per capita income.

(F)   ODJFS caps the formula-calculated allocation amounts at a nine per cent increase and decrease from the previous SFY. If a decrease or increase in the statewide amount results in counties' allocations fluctuating more than nine per cent, ODJFS will not apply the formula, but will decrease or increase each county's previous SFY allocation by the percentage of change to the statewide amount.

(G)  The following expenditures may be properly coded against this funding.

(1)   DFA may be coded at one hundred per cent of the total expended amount;

(2)     Nonfederal share of food assistance administration as contained in division 5101:4 of the Administrative Code may be coded at fifty per cent of the total expended amount;

(3)      Nonfederal share of allowable food assistance employment and training expenditures in excess of the food assistance employment and training allocation as detailed in rule 5101:9-6-09 of the Administrative Code may be coded at fifty per cent of the total expended amount; and

(4)     Nonfederal share of medicaid administration may be coded against the IM control medicaid budget at fifty per cent of the total expended amount. Nonfederal share of medicaid administration includes:

(a)        NET    administration    as    contained   in    Chapter     5101:3-24      of    the Administrative Code;

(b)   Managed health care program (MHCP) as contained in Chapter 5101:3-26 of the Administrative Code;

(c)    Supplemental security income (SSI) administration as contained in rule 5101:1-5-60 of the Administrative Code;

(d)       PRST    administration    as    contained   in    rule     5101:3-4-10    of    the Administrative Code;

(e)     Healthchek  administration  as  contained  in  rule  5101:3-14-01  of  the Administrative Code; and

(f)  Mental health and developmental disabilities administration.; and

(g) Outstationed  eligibility  as  contained  in  rule  5101:1-38-04  of  the Administrative Code.

(H)     NET, and PRST contracts, purchased services, and direct delivery services are funded outside of the county funding process. To receive reimbursement of NET and PRST costs, the CDJFS must report expenditures as follows:Contract and purchased services, must be reported on the JFS 02827 "Monthly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code.

(1) For contract and purchased services, the appropriate program and classification codes must be reported on the JFS 02827 "Monthly Financial Statement" (rev. 11/2000).

(2) For direct delivery services, the appropriate time study codes must be reported on the JFS 02710 "Income Maintenance RMS - Random Moment Sample Observation Form" (rev. 9/2007) or the JFS 02714 "Social Services RMS - Random Moment Sample Observation Form" (rev. 9/2007).

(I)        CDJFS administrative expenditures are reported on the JFS 02827 and allocatedcaptured through the RMS process and are reported on the JFS 02827 as described in rule 5101:9-7-03 5101:9-7-20 of the Administrative Code.

(J)    The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective:                                                     01/09/2011

CERTIFIED ELECTRONICALLY

Certification

12/30/2010

Date

Promulgated Under:                           111.15

Statutory Authority:                           5101.02

Rule Amplifies:                                  5101.54, 5111.01, 5115.03

Prior Effective Dates:                         6/2/79, 7/1/80, 8/24/81, 7/1/83, 1/7/85 (Emer),

9/29/85, 10/1/85 (Emer), 12/22/85, 1/2/86, 7/1/87,

9/11/87, 10/6/87 (Emer), 12/24/87, 1/26/88 (Emer),

4/28/88, 1/7/89, 11/23/91, 2/22/93, 8/30/97, 1/26/98,

7/2/02 (Emer), 9/28/02, 2/20/04, 2/5/06, 10/24/08,

7/20/09, 12/18/09